Legal Secretary

Amundsen Davis, LLC; Milwaukee (WI); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading business law firm is seeking a highly organized Legal Secretary to support attorneys in corporate, litigation, and real estate matters. The ideal candidate will thrive in a fast-paced environment, managing multiple tasks while delivering exceptional legal support. Responsibilities include drafting legal documents, managing calendars, and ensuring compliance with filing deadlines. This position offers an opportunity to work with a dynamic team in a growing firm.

Qualifications

• 5–10 years of experience as a legal secretary required.
• Litigation experience required; real estate and estate planning experience preferred.

Responsibilities

• Draft, edit, and proofread legal documents.
• Manage attorney calendars and client communications.
• Prepare and file legal documents with government agencies.

Skills

Organization

Multitasking

Communication

Education

High school diploma or GED

Bachelor's degree

Tools

Microsoft Word

Outlook

Excel

Job description

Amundsen Davis, a full-service business law firm, is seeking a highly organized and detail-oriented Legal Secretary to join our fast-paced Corporate, Litigation, and Real Estate team. In this vital role, you’ll provide comprehensive administrative and legal support to attorneys working across a diverse range of practice areas. The ideal candidate thrives in a dynamic environment, is an expert multitasker, and brings a solid understanding of corporate, litigation, and real estate transaction procedures—along with a passion for delivering exceptional legal support.

Essential Duties and Responsibilities

• Draft, edit, and proofread a variety of legal documents, including contracts, agreements, pleadings, and correspondence.
• Prepare and format documents in compliance with legal standards and firm guidelines.
• Support attorneys with real estate transactions for both private and commercial deals, trusts and estates matters including planning, administration, and litigation along with support and coordination of tax controversy issues.
• Review, edit, and assist with the preparation of client billing.
• Prepare and file legal documents with government agencies and regulatory bodies.
• Manage attorney calendars, schedule meetings, and coordinate appointments and deadlines.
• Organize and maintain legal files, including corporate, litigation, and real estate matter files, both electronically and in physical format.
• Handle phone calls, emails, and client communications with professionalism and confidentiality.
• Track and ensure compliance with all filing deadlines and regulatory requirements.
• Maintain strict confidentiality in all client and firm matters.

Required Competencies, Education and Experience

• Litigation experience required; real estate (private and commercial) and estate planning experience highly preferred.
• Minimum of 5–10 years of experience as a legal secretary, preferably in corporate, litigation, and real estate law.
• Proficient in Microsoft Word, Outlook, Excel, and document management systems.
• Exceptionally organized, detail-oriented, and resourceful, with a proactive and self-driven approach.
• Strong verbal and written communication skills, with a focus on delivering solutions.
• Able to effectively manage multiple tasks and deadlines in a fast-paced environment.
• High school diploma or GED required; bachelor’s degree preferred.

This position is not open to recruiters.

Amundsen Davis is a full-service business law firm comprised of 240 attorneys headquartered in Chicago. As one of the fastest growing law firms in the Midwest, we understand the entrepreneurial thinking that drives business decisions for our clients. We use this insight to respond to the needs of clients creatively, expediently, and pragmatically. The firm handles the transactional, labor and employment, and litigation needs of companies across the U.S. Our experience in both litigated and transactional matters makes us a unique partner for your business. The law firm has offices in the following locations : Chicago, Crystal Lake, St. Charles, and Rockford, IL; Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN.

Amundsen Davis is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individual’s race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family care giving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.

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Legal Secretary • Milwaukee, WI, United States