Legal Secretary

Maricopa County; Mesa (AZ); Hybrid; USD 30,000 - 51,000; Part time

Benefits offered by this job

Tuition reimbursement

Excellent work-life balance

Growth opportunities

Low-cost healthcare

Child care (Kids Club)

Job summary

Maricopa County's Office of the Public Advocate seeks a Legal Secretary to support a fast-paced, high-volume legal team. You will proofread documents, coordinate attorney schedules, manage case files and prepare legal documents for attorneys.

Ideal candidates have two years of legal experience, a high school diploma, and strong organizational and communication skills. The role offers a hybrid work schedule, competitive benefits, and opportunities for growth within the office.

Qualifications

• Two years of experience in legal preparations and proceedings within a legal setting.
• High school diploma.

Responsibilities

• Type and prepare legal documents, briefs, petitions, and memoranda for filing in a fast-paced environment.
• Review documents for completeness, and typographical and formatting errors.
• Transcribe witness interviews from cassette tapes, CDs, and/or digital recordings.
• Access information electronically from the Court and update internal case tracking systems; use internal case tracking systems and intra/internet to answer inquiries for attorneys, staff and clients.
• Create, maintain and update case management records accurately and in a timely manner.
• Answer multi-line telephone, screen and transfer calls, take messages, and direct visitors.
• Coordinate case files and calendars; file documents in hard files; prepare court calendars; schedule meetings, interviews, and legal calls for attorneys.
• Photocopy documents, correspondence, notebooks, books, motions, briefs, files, and other confidential material.
• Support attorneys who represent persons who have been charged with, and/or been convicted of crimes, some of which may include traumatic subject matter

Skills

Bilingual Spanish/English

Legal document preparation

Education

High school diploma

Job description

Posting Date

09/15/26

Application Deadline

09/22/26

Pay Range

$21.75 - $36.50 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. The position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Public Advocate

About the Position

Maricopa County's Office of the Public Advocate wants the best and brightest for our Legal Secretary role!
We seeka candidate who can handle a fast-paced and high-volume environment. This person must be organized, an effective communicator, and able to juggle several tasks.
As our Legal Secretary, you can expect your work to be fruitful and fulfilling. While the atmosphere of Public Advocate consistently changes, you can expect to be both challenged and supported. You'll provide clerical services such as proofreading, coordinating attorney schedules, handling case files, and preparing legal documents for the attorneys of Public Advocate.

About The Office of the Public Advocate

The Office of the Public Advocate seeks professionals, both attorneys, and legal staff members, to join our legal defense team!
We're committed to the mission of protecting the fundamental rights of our clients. We're dedicated to providing effective legal representation to all indigent persons, those individuals who are not able to afford the services of private lawyers, when appointed by the Maricopa County Superior Court. Our clients include juveniles charged with criminal offenses, parents, and children in dependency and severance matters (loss of parental rights), and people facing court-ordered mental health evaluation and treatment.

Proud to Offer

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance, with hybrid and alternative work schedule options
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1
• Want to learn more about the County's Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ

We Require

• Two years of experience in legal preparations and proceedings within a legal setting
• High school diploma

We Also Value

• Experience preparing legal proceedings and preparations in Juvenile Delinquency, Juvenile Dependency, Mental Health,Delinquency/Dependency/Mental Health Appeals
• Intermediate Bilingual Skills (Spanish/English)

Job Contributions

• Type and prepare legal documents, briefs, petitions, and memoranda from written copy, oral, and/or mechanical dictation for filing in a fast-paced environment
• Review documents for completeness, and typographical and formatting errors
• Transcribe witness interviews from cassette tapes, CDs, and/or digital recordings
• Access information electronically from the Court and update internal case tracking systems; use internal case tracking systems and intra/internet to answer inquiries for attorneys, staff and clients
• Create, maintain and update case management records accurately and in a timely manner
• Answer multi-line telephone, screen and transfer calls, take messages, and direct visitors
• Coordinate case files and calendars; file documents in hard files; prepare court calendars; schedule meetings, interviews, and legal calls for attorneys
• Photocopy documents, correspondence, notebooks, books, motions, briefs, files, and other confidential material
• Support attorneys who represent persons who have been charged with, and/or been convicted of crimes, some of which may include traumatic subject matter

Working Conditions

• Mostly office setting in high volume, fast-paced environment with frequent stressful situations
• Requires long periods of sitting while completing computer activities
• Ability to lift boxes, floor to waist,up to 25 pounds and carry, push, or pull a distance of 15 feet

Selection Procedure

• Consideration will only be given to candidates who submit online applications
• Candidates will be contacted primarily through email and their Workday online application profile
• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact [e-mail] to initiate the interactive process.