Legal Secretary

Fox Outsourcing; Los Angeles (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Job summary

Fox Outsourcing is seeking a Legal Secretary to support attorneys and manage case documentation, with responsibilities including e-filing at state and federal levels, drafting court documents, and maintaining calendars.

The role requires proficiency in MS Office and English, strong time management, and the ability to multitask in a fast-paced environment. In-person position with standard 8-hour shifts and no travel.

Qualifications

• Knowledge of legal terminology, regulations and court system.
• Proven experience as a legal secretary or paralegal.
• Knowledge of MS Office and ability to work with legal technology (court‑filing computer systems, transcription software, dictaphone, etc.).
• Working knowledge of Abacus Calendaring a plus.
• Working knowledge of litigation management software systems a plus.
• Proficiency in English.
• Outstanding time‑management and typing skills.
• Ability to multitask and be comfortable dealing with a diverse pool of people.

Responsibilities

• Provide litigation secretarial support to one or more lawyers.
• E-file/File at a State and Federal level.
• Effectively communicate with witnesses, clients, colleagues and partners.
• Produce and file various court documents including motions and appeals.
• Litigation calendaring.
• Answer phone calls, take notes/messages and redirect calls when appropriate.
• Maintain and update inventories of contact details.
• Facilitate meeting of deadlines by keeping multiple agendas and providing timely reminders.
• Other duties as assigned.

Skills

Legal terminology knowledge

Time management

Typing

Multitasking

Communication

Education

High school or equivalent

Tools

MS Office

Abacus Calendaring

Litigation software

Job description

We are looking for a Legal Secretary to undertake a variety of administrative and clerical tasks. You will work under the supervision of an attorney and will also provide support in assigned legal cases. The goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency. State and Federal Worker's Comp experience is a bonus but not necessary.

Responsibilities

• Provide litigation secretarial support to one or more lawyers
• E-file/File at a State and Federal level
• Effectively communicate with witnesses, clients, colleagues and partners
• Produce and file various court documents including motions and appeals
• Litigation calendaring
• Answer phone calls, take notes/messages and redirect calls when appropriate
• Maintain and update inventories of contact details
• Facilitate meeting of deadlines by keeping multiple agendas and providing timely reminders
• Other duties as assigned

Requirements

• Knowledge of legal terminology, regulations and court system
• Proven experience as a legal secretary or paralegal
• Knowledge of MS Office and ability to work with legal technology (court‑filing computer systems, transcription software, dictaphone, etc.)
• Working knowledge of Abacus Calendaring a plus
• Working knowledge of litigation management software systems a plus
• Proficiency in English
• Outstanding time‑management and typing skills
• Ability to multitask and be comfortable dealing with a diverse pool of people

Benefits

• 401(k)
• Health insurance
• Paid time off

Schedule

8 hour shift

Travel requirement

No travel

COVID-19 considerations

Yes in accordance with all applicable and current mandates.

Education

High school or equivalent (Required)

Experience

Microsoft Office: 3 years (Required)

Legal Secretary: 3 years (Required)

Work Location

In person