Legal Secretary

Donato Brown Pool & Moehlmann; Houston (TX); On-site; USD 38,000 - 60,000; Full time

Job summary

Donato Brown Pool & Moehlmann PLLC in Houston, TX is seeking a legal secretary to support paralegals and attorneys. The role involves document preparation, filing, scheduling, correspondence, client support, billing, court support, database management, and maintaining confidentiality.

The ideal candidate has strong computer skills, especially Microsoft Office, and a high school diploma or higher. Prior experience in a legal environment is preferred.

Qualifications

• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Experience supporting lawyers or paralegals is preferred.

Responsibilities

• Document Preparation: assist in creating legal documents and ensure proper formatting and proofreading.
• Filing and Organizing: maintain physical and electronic files and ensure easy retrieval of documents.
• Scheduling and Calendaring: manage attorney calendars and coordinate meetings and court dates.
• Communication and Correspondence: handle inquiries, draft routine emails, and communicate with clients and court personnel.
• Client Support: assist clients with scheduling and gathering necessary documents.
• Billing and Accounting: assist in processing vendor invoices and related tasks.
• Court Support: provide administrative support during court proceedings and organize exhibits.
• Legal Database Management: update legal databases and templates.
• Ethics and Confidentiality: maintain strict client confidentiality.

Skills

Microsoft Office

Word processing

Communication

Scheduling

Education

High School Diploma

Job description

Description

Donato Brown Pool & Moehlmann, PLLC provides high-quality, professional legal services primarily to professional and business clients in an ethical, prompt, and cost-effective manner.

Summary: Provide support to paralegals and attorneys

Duties and Responsibilities include the following.

• Document Preparation: Legal secretary assists in preparing various legal documents such as contracts, agreements, pleadings, motions, subpoenas, and correspondence. They ensure that documents are properly formatted, proofread for accuracy, and comply with applicable legal standards. *
• Filing and Organizing: Legal secretary maintains and organizes legal files and documents, both in physical and electronic formats. They may create and manage filing systems, index and catalog documents, and ensure easy retrieval of information when needed. *
• Scheduling and Calendaring: Legal secretary manages attorney calendars, schedule appointments, and coordinate meetings, hearings, and court dates. They may also arrange travel accommodations and handle logistical details for depositions, trials, and other legal proceedings. *
• Communication and Correspondence: Legal secretary handles incoming and outgoing communications for the legal team. This includes answering phone calls, responding to emails, drafting routine correspondence, and communicating with clients, opposing counsel, court personnel, and other parties involved in a case.
• Client Support: Legal secretary interacts with clients, providing them with updates on case progress, scheduling appointments, and assisting in gathering necessary documents and information. They may also assist in conducting client intake interviews and maintaining client contact information.
• Billing and Accounting: Legal secreatry may assist in preparing vendor invoices. They work closely with the accounting department to ensure accurate and timely processing of vendor invoices.
• Court Support: Legal secretary provides administrative support during court proceedings. This may include organizing exhibits, coordinating with witnesses, taking notes during hearings, and ensuring all necessary documents and materials are readily accessible.
• Legal Database Management: Legal secretary may be responsible for managing and updating legal databases and software systems. They input and retrieve case-related information, maintain document templates, and assist in managing electronic discovery processes.
• Legal Ethics and Confidentiality: Legal secretary must adhere to ethical standards and maintain strict confidentiality regarding client information, case details, and privileged communications. *
• Essential Function

Requirements

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office and previous experience with word processing software.

Education

High School Diploma or higher

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 10 pounds. While performing the duties of this job, the employee is regularly required to sit; use hands and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl.