Legal Assistant

Infojini Inc; Colorado Springs (CO); On-site; USD 42,000 - 64,000; Full time

Job summary

Infojini Inc. is seeking a Legal Secretary to provide administrative support to paralegals, attorneys and office staff.

Responsibilities include answering phones, calendaring, preparing legal documents, and assisting with trial and appeal hearings. The role requires the ability to manage multiple tasks, maintain databases, and notarize documents when needed.

Qualifications

• Candidate should have some legal background; prefer familiarity with legal terminology and documents.
• Strong administrative skills including handling calendars, filings, and correspondence.
• Experience supporting paralegals, attorneys, and office staff is desirable.

Responsibilities

• Provide legal administrative support by managing calls, calendar, and drafting documents.
• Assist in trial and appeal hearing preparation and coordination (schedules, witnesses, court reporters).
• Maintain databases and oversee records filing, including off-site storage transfers and e-file pleadings.

Skills

Phone handling

Calendaring

Customer service

Multitasking

Notarizing documents

Legal terminology

Education

High school diploma or GED

Two years of full-time experience in a related field

Education-equivalency options (1 year experience for 1 year education)

Tools

Document management system

E-file pleadings system

Job description

We would prefer to have a candidate that has some legal background due to the nature of the position to have a step ahead with office lingo and the ability to multitask on various levels. At most, they are comfortable and have experience with answering phones, calendaring, responding to inquiries, and providing exemplary customer service. The position will require a wide range of administrative tasks and will be the main driving contribution to this position. However, ideally, there will be assistance needed and back up responsibilities with other legal secretary duties, such as review of legal documents, formatting, binder preparation, data entry, recruitment assistance, and invoice review.

Description / Position Overview

The purpose of this position is to provide administrative legal support to paralegals, attorneys and office staff for the Client Attorney’s Office. This is accomplished by managing telephone calls, claims, correspondence, and case filings; distributing incoming mail and responding to inter-departmental mail; processing closed files and preparing off-site storage transfer; processing e-file pleadings and supporting documents; and managing attorney calendars. Other duties include assisting with monthly reports as assigned; assisting in trial and appeal hearings; maintaining databases; and notarizing documents.

DISTINGUISHING CHARACTERISTICS: I

This is the Legal Secretary series. This class is distinguished from the (II level) by the performance of the more routine tasks and duties assigned to positions within the series and by the level of supervision required in the performance of assigned duties. Since this class is typically used as a training class, employees may have only limited or no directly related work experience.

Essential Functions

60% - Provides legal administrative support by creating and maintaining databases; answering telephones and proofreading documents; and preparing legal documents including pleadings, correspondence, ordinances, resolutions, forms, requesting documents and information; and special applications.

20% - Assists in trial and appeal hearing preparation by distributing and preparing preservation orders and supporting documents to all concerned parties; creates preservation order database to keep track of returning employee checklists; evaluates and follows up on checklists; performs other administrative responsibilities for use in position statements and requests for information in EEOC and CCRD termination complaints, redacts confidential information, obtains schedules of witnesses, coordinates hearing location, and contacts court reporter.

20% - Manages multiple attorney calendars; utilizes document management system and provides immediate access to records; performs internal and external records filing management; and coordinates and schedules meetings with internal and external clients.

Note - Time spent on each essential function will vary based on operational needs and is only intended to be an approximation over the course of a full year. Regular and predictable attendance is an essential function in the performance of this job.

Relevant Background and Formal Education

Demonstrated skills, competencies, and knowledge required for this job are most often acquired through the following practical experience and level of academic education and training as suggested below.

Education: Equivalent to the completion of the twelfth grade (high school diploma or GED).

Experience: Two years of full-time, professional experience in a related field.

Education and Experience Equivalency: One year of relevant work experience may be substituted for one year of required education (OR) one year of relevant academic coursework beyond the minimum requirement may be substituted for one year of required professional experience.

Certifications and Licenses: Must possess or be able to acquire the following certifications and/or licenses required in accordance with standards established by departmental policy.