Legal Secretary

Adams & Martin Group; Encinitas (CA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

401(k) + employer matching

Medical, dental, vision, and life insurance

Paid time off

Firm-sponsored yoga membership

Collaborative team culture

Job summary

A law firm specializing in insurance coverage and complex legal disputes is seeking an experienced Legal Secretary to support their Construction Defect / Commercial Litigation practice. The ideal candidate will have 2-5 years of litigation experience, strong communication skills, and proficiency in Microsoft Office. The position offers a competitive salary between $80,000 and $110,000 per year, with a hybrid work model available after 6 months. Enjoy a collaborative work environment near the beautiful coastal area of Encinitas, California.

Qualifications

• Minimum of 2 years of litigation legal secretarial experience; 3-5 years strongly preferred.
• Strong organizational skills with expertise in scheduling and calendaring.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Prepare, format, proofread, and finalize legal documents with accuracy.
• Manage attorney calendars and schedule meetings.
• Handle e-filing in both Federal and State courts.
• Maintain case files and assist with document management.
• Communicate professionally with attorneys and clients.

Skills

Litigation legal secretarial experience

Knowledge of legal terminology

Strong organizational skills

Excellent written and verbal communication

Proficiency in Microsoft Word, Excel, Outlook, Adobe

Familiarity with court processes and e-filing systems

Ability to multitask

Experience with case management software

Tools

ProLaw

Job description

Overview

Legal Secretary - Construction Defect / Commercial Litigation

Location: Encinitas, CA (Hybrid after 6 months)

Employment Type: Full-Time

Salary: $80,000 - $110,000 per year

Our firm specializes in insurance coverage, complex legal disputes, and business transactions, providing exceptional advisory and litigation services to national and international clients. We're proud to offer a collegial, supportive, and unique work environment, located just steps from the coast in the historic downtown area of Encinitas—known for its surf culture, yoga community, and relaxed Southern California lifestyle.

Surrounded by some of the best restaurants, boutiques, and outdoor recreation in North County San Diego, our office also sits conveniently near the Encinitas Coaster Station, making commuting simple and flexible.

We are currently seeking a full-time, experienced Legal Secretary to support our Construction Defect / Commercial Litigation practice.

Responsibilities

• Prepare, format, proofread, and finalize legal documents, correspondence, memoranda, timesheets, and project materials with accuracy and attention to detail
• Manage attorney calendars, schedule meetings, coordinate travel, and process time entries and expense reports
• Handle e-filing in both Federal and State courts, ensuring accuracy and timeliness
• Maintain case files and assist with document management; experience with ProLaw is highly desirable
• Communicate professionally with attorneys, clients, court personnel, and vendors
• Support litigation tasks in a fast-paced environment while meeting strict deadlines

Qualifications

• Minimum of 2 years of litigation legal secretarial experience (3-5 years strongly preferred)
• Knowledge of legal terminology, litigation procedures, and court rules
• Strong organizational skills with expertise in scheduling and calendaring
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Word, Excel, Outlook, Adobe
• Familiarity with local, State, and Federal court processes and e-filing systems
• Ability to multitask and maintain efficiency under pressure
• Experience with case management software; ProLaw experience a plus
• Ability to commute to Encinitas, CA 92024; hybrid schedule available after 6 months

Compensation & Benefits

• Competitive salary: $80,000 - $110,000
• 401(k) + employer matching
• Medical, dental, vision, and life insurance
• Paid time off
• Firm-sponsored yoga membership
• Beautiful coastal work environment and collaborative team culture

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles\' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.