Legal Secretary

Sphera Search Group; Detroit (MI); On-site; USD 50,000 - 75,000; Full time

Job summary

Sphera Search Group is seeking an experienced Legal Secretary for a well-established law firm in Detroit. The role involves supporting attorneys in transactional and estate planning, preparing legal documents, managing case files, and maintaining client communication. Candidates should possess organizational skills and competence in legal terminology, alongside relevant experience.

Qualifications

• 2+ years of experience as a legal secretary or legal administrative assistant.
• Knowledge of legal terminology and ability to maintain confidentiality.
• Ability to work independently and collaboratively.

Responsibilities

• Prepare professional correspondence and legal documents.
• Organize and maintain physical and digital case files.
• Serve as a point of contact for clients and communicate with court staff.

Skills

Organizational Skills

Attention to Detail

Written Communication

Verbal Communication

Education

High school diploma or equivalent

Associate’s degree or relevant certification

Tools

Microsoft Office Suite

HotDocs

Job description

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Sphera Search’s Professional Support Division is recruiting for an experienced and detail-oriented Legal Secretary on behalf of an established law firm in the Detroit area. This position supports attorneys in a transactional and estate planning practice, with responsibilities spanning business formations, real estate transactions, estate planning, and probate administration. This firm is offering a strong compensation package as well as a welcoming environment.

Key Responsibilities

• Attorney Support
• Prepare professional correspondence and memoranda
• Transcribe dictation and manage attorney calendars and appointments
• Legal Document Preparation
• Draft legal documents using templates and attorney guidance, including those related to business formations, real estate transactions, estate plans, and probate matters
• File & Workflow Management
• Organize and maintain physical and digital case files
• Track deadlines and coordinate attorney workflow to ensure timely task completion
• Client Communication
• Serve as a point of contact for clients, providing updates and managing inquiries
• Communicate professionally with opposing counsel, court staff, and related parties
• Court Coordination
• File documents (primarily in probate court)
• Manage docketing of court dates, hearings, and related deadlines
• Administrative Support
• Answer phones, assist support staff, and help manage office supplies and client document binder materials
• Perform accurate timekeeping and data entry for billing purposes

Required Qualifications

• High school diploma or equivalent (Associate’s degree or relevant certification preferred)
• 2+ years of experience as a legal secretary or legal administrative assistant in a transactional or estate planning practice
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills, attention to detail, and the ability to prioritize and multitask
• Excellent written and verbal communication skills
• Knowledge of legal terminology and ability to maintain confidentiality
• Ability to work independently and collaboratively

Preferred Skills

• Experience with e-filing procedures for probate courts
• Familiarity with probate and estate administration processes
• Knowledge of HotDocs or similar legal document automation tools

To Apply

Interested candidates should apply directly via LinkedIn

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services

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