Legal Secretary

Mayer LLP; Dallas (TX); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health/Dental/Vision benefits

Hybrid schedule

401k match

Year-end bonus

Referral bonus

Job summary

Mayer LLP, a dynamic Texas law firm, seeks a litigation secretary to support lawyers with front-desk duties, calendar management, and document preparation. You will coordinate depositions and meetings, perform research, and maintain organized case files in iManage.

Ideal candidates have 3+ years in litigation support, knowledge of e-filing, and the ability to work both independently and as part of a team in a hybrid Dallas environment.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Proficient with Microsoft Office Suite and legal software (will train on our specific tools).
• Knowledge of e-filing in state and federal courts.
• At least 3 years previous experience working as a legal secretary on the litigation defense side is highly preferred.
• Knowledge of court rules and procedures.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.

Responsibilities

• Greet clients and visitors in a professional and friendly manner.
• Answer phone calls, take messages, and direct calls to the appropriate person.
• Coordinate and schedule depositions, hearings, and meetings.
• Assist with document preparation.
• Conduct legal research and gather relevant case information.
• Organize and maintain case files in document management system (iManage).
• Coordinate and schedule meetings, conferences, and travel arrangements.
• Maintain and organize client files and records.
• Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner.
• Open new files and running conflicts.
• Updating docket sheet or information sheet on the file.
• Perform general clerical duties such as filing, scanning, and data entry.
• Provide administrative support to attorneys and staff as needed.

Skills

Organizational skills

Communication skills

Teamwork

Attention to detail

Discretion

Independence

Tools

Westlaw

Harvey AI

Coyote

PointOne

iManage

Microsoft Office

Job description

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.

Responsibilities

• Greet clients and visitors in a professional and friendly manner
• Answer phone calls, take messages, and direct calls to the appropriate person
• Coordinate and schedule depositions, hearings, and meetings
• Assist with document preparation
• Conduct legal research and gather relevant case information
• Organize and maintain case files in document management system (iManage)
• Coordinate and schedule meetings, conferences, and travel arrangements
• Maintain and organize client files and records
• Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner
• Open new files and running conflicts
• Updating docket sheet or information sheet on the file
• Perform general clerical duties such as filing, scanning, and data entry
• Provide administrative support to attorneys and staff as needed

Experience

• Excellent organizational skills and attention to detail
• Strong communication and interpersonal skills
• Proficient with Microsoft Office Suite and legal software (will train on our specific tools)
• Knowledge of e-filing in state and federal courts
• At least 3 years previous experience working as a legal secretary on the litigation defense side is highly preferred
• Knowledge of court rules and procedures
• Ability to maintain confidentiality and handle sensitive information
• Ability to work independently and as part of a team

Technology

Mayer LLP has implemented the following technology platforms:

• Westlaw
• Harvey AI
• Coyote
• PointOne
• iManage

Benefits

• Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
• 10 company holidays + 4 early release days
• 16 PTO days
• Hybrid schedule (3 days/week in office, 2 days/week at home)
• 401k + firm match based on previous year revenue. In 2024 we matched up to 6%
• Discretionary year end bonus
• Employee referral bonus ($2000 - $4000)

$60,000 - $75,000 a year

Compensation is commensurate with experience