Legal Secretary

Ginsberg Jacobs LLC; Chicago (IL); Hybrid; USD 50,000 - 85,000; Full time

Job summary

A leading law firm is seeking a skilled Legal Secretary to support their litigation group in Chicago. The ideal candidate will have at least 2 years of experience and strong organizational skills, providing essential legal support and handling court filings. This full-time position offers a hybrid work arrangement and a competitive salary with benefits.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short-Term Disability

Long-Term Disability

401(k) employer match

Flexible Spending Accounts

Paid Time Off

Paid Parental Leave

Qualifications

• 2+ years of legal secretarial experience required.
• Strong written and verbal communication skills necessary.
• Knowledge of Illinois and Federal Court rules preferred.

Responsibilities

• Prepare, edit, format, and proofread legal documents.
• File pleadings using Federal and State court e-filing.
• Manage calendars and schedule court reporters.

Skills

Communication

Organizational Skills

Proficiency in Word

Proficiency in Excel

Proficiency in Outlook

Proficiency in Adobe Acrobat

Learning New Software

Education

High School Diploma or equivalent

4-year college degree

Tools

Odyssey e-filing system

Federal Court e-filing systems

Document management software

Job description

Ginsberg Jacobs LLC is seeking an experienced Legal Secretary to join our team. This position will primarily support our firm’s litigation group and provide backup support to the commercial real estate team.

Qualifications

• 2+ years of legal secretarial experience
• Excellent written and verbal communication skills
• Strong organizational skills
• Proficiency in Word, Excel, Outlook, and Adobe Acrobat
• Knowledge of Illinois and Federal Court rules and procedures is strongly preferred
• Experience with Odyssey and Federal Court (ECF) e-filing systems is required
• Prior experience with eDiscovery platforms is preferred
• Comfortable learning new software and technologies
• Experience with document management software a plus
• High School diploma or equivalent required; 4-year college degree preferred.

Responsibilities

• Responsible for preparing, editing, formatting, and proofreading various legal documents and correspondence
• Prepare closing documents, signature pages, and closing binders
• File pleadings using both Federal and State court e-filing systems
• Maintain pleadings and discovery binders
• Schedule court reporters and coordinate depositions
• Ensure completeness of electronic files in document management system
• Input attorney time into time and billing system
• Prepare expense reports
• Answer phones, calendar management, open and distribute mail
• Support other legal secretaries and attorneys within Firm as needed
• Perform other duties and responsibilities as assigned

We offer an outstanding work environment including competitive compensation and a full benefits package. We emphasize the importance of maintaining a work/life balance and offer a hybrid schedule upon completion of onboarding. The position is full-time, non-exempt; 35-hour workweek, Monday through Friday, 9:00am-5:00pm. Salary range is $50,000-85,000/year.

Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) employer match, Flexible Spending Accounts, EAP, Paid Parental Leave, Paid time off, and Holidays.

Ginsberg Jacobs LLC is an Equal Opportunity Employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, sexual orientation, national origin, citizenship, marital status, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, or any other characteristic protected by federal, state, or local law.

If interested, you can apply directly via LinkedIn or via email to [e-mail].

For more information about the Firm, please visit www.ginsbergjacobs.com.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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