Legal Secretary

Latham & Watkins; Boston (MA); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Healthcare

401k

Paid holidays

PTO 23 days

Well-being programs

Professional development

Employee discounts

Affinity groups

Job summary

Latham & Watkins is seeking a Legal Secretary (Attorney Support PROS Specialist) for our Boston office. You will directly assist assigned attorneys and provide global team support with administrative tasks, including client intake and conflicts checks. The role offers a hybrid schedule with in‑office presence in Boston.

Responsibilities include time entry monitoring, billing, expense processing, calendaring, document edits, and travel arrangements while safeguarding confidential information.

Qualifications

• High School Diploma or equivalent; Bachelor’s degree preferred.
• Minimum of three (3) years of relevant experience in a legal or professional services environment.

Responsibilities

• Monitor lawyer time entries for compliance with firm standards and alert attorneys of non-compliance.
• Generate and post client invoices; manage billing inventory with assigned lawyers.
• Coordinate tasks such as expense reimbursement, calendaring, scheduling, and travel arrangements.
• Maintain confidentiality of firm and client information; protect sensitive data.

Skills

Professional communication

Independent & team work

Customer service focus

Multitasking & tech adaptation

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About The Role

The Legal Secretary (Attorney Support PROS Specialist) is an integral part of Latham’s Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. This role will be located in our Boston office. The role may be eligible for a flexible working schedule that allows for a hybrid and in‑office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Monitoring lawyer time entries for compliance with firm standards, while proactively editing entries, and alerting attorneys of any non‑compliance
• Generating, editing, and posting client invoices ensuring firm and client defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory, as applicable
• Gathering and working to the preferences of assigned attorneys in order to execute tasks such as expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements
• Preserving the confidentiality of firm and client protected information
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm
• Possess the initiative to work both independently and in a team environment with a customer service focus
• Demonstrate the ability to multi‑task and adapt to continuously evolving technology platforms

And have:

• A high school diploma or equivalent; preferably a Bachelor’s degree or equivalent
• A minimum of three (3) years of relevant experience in a legal or professional services environment, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well‑being programs (e.g., mental health services, mindfulness and resiliency, medical resources, well‑being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. An employer that violates this law may be subject to fines and/or a private right of action for $500 in statutory damages “for each such violation,” among other things.

Please click here to review your rights under U.S. employment laws. #WayUp

Pay Range

USD $70,000.00 – USD $95,000.00 /Yr.