Legal Secretary

BIRMINGHAM SCHOOL OF LAW; Birmingham (AL); On-site; USD 30,000 - 50,000; Full time

Job summary

BIRMINGHAM SCHOOL OF LAW has an immediate opening for an experienced Legal Secretary to support a busy sole practitioner. The ideal candidate must be punctual, reliable, and honest with excellent communication skills.

The role includes managing the office, answering calls, handling scheduling and correspondence while maintaining client confidentiality. This position requires an understanding of legal technology and superior organizational skills. A background check and drug screening are mandatory.

Qualifications

• Must be punctual, reliable, and honest with excellent communication skills.
• Ability to follow detailed instructions and adhere to procedures.
• Understanding of client confidentiality and ability to handle sensitive matters.

Responsibilities

• Open the law office in the mornings and greet visitors.
• Manage phone calls and the Attorney’s calendar.
• Conduct initial client screening processes.

Skills

Professional communication

Detail-oriented

Excellent writing and grammar

Client confidentiality

Knowledge of MS Office

Tools

Legal technology

Job description

Family Law office has an immediate opening for an experienced Legal Secretary supporting a busy sole practitioner. You must be punctual, reliable and honest with excellent communication skills and a can‑do attitude.

Responsibilities

• Open the law office in the mornings. Greet and screen all visitors and take messages when appropriate. Open and sort the mail. Deal with deliveries, clerks, runners and clients as needed.
• Answer all telephone calls, input accurate messages into the system, redirect calls when appropriate and book appointments.
• Responsible for the Attorney’s calendar and reminders, including correctly inputting Scheduling Orders on the calendar.
• Responsible for screening, printing, and organizing daily e-mails.
• Conduct initial client screening processes using office forms.
• Administrative and clerical support in accordance with office procedures.

Skills

• Ability to communicate in a professional manner at all times, whether by telephone or face to face.
• Ability to follow detailed instructions and adhere to procedures.
• Excellent writing and grammar.
• Understanding of client confidentiality. Ability to handle sensitive matters with discretion.
• Knowledge of MS Office and ability to work with legal technology.
• Commensurate with experience.

General Requirement

• Drug and alcohol screening and background check.
• All references will be contacted.