Legal Recruiting Coordinator

beneschlaw; Chicago (IL); Hybrid; USD 62,000 - 77,000; Full time

Benefits offered by this job

Discretionary bonus

Comprehensive benefits package

Job summary

Benesch is seeking a Legal Recruiting Coordinator for the Chicago office. This hybrid role supports interview scheduling, candidate coordination, and data management in ViRecruit and Monday.com, with emphasis on client service and confidentiality.

The candidate will assist with travel, expense reimbursements, and coordination of both associate and partner recruiting processes. A high level of professionalism and strong communication skills are essential.

Qualifications

• The Legal Recruiting Coordinator must have a High School Diploma, Bachelor's Degree preferred.
• 1 to 3 years of experience in a law firm is required.
• Proficiency with ViRecruit, LawCruit or similar ATS and with Microsoft Office Suite; Monday.com experience preferred.

Responsibilities

• Coordinate interview schedules, book travel, reserve conference rooms and distribute materials.
• Assist candidates with travel arrangements and expense reimbursements.
• Greet candidates and manage the interview experience to ensure a professional process.
• Track resumes and perform preliminary background checks as instructed by the legal recruiting team.
• Process expenses and placement fee invoices.
• Coordinate department meetings and take notes; follow up on action items.
• Manage ViRecruit and Monday.com data for candidates and processes.
• Support Legal Recruiting Managers on associate, of counsel, patent agent and staff attorney recruiting and interviews.
• Assist Director of Legal Recruiting with partner recruiting processes.
• Compile department statistics and maintain recruiting collateral materials.
• Maintain placement agreements and quarterly placement newsletter with Marketing.

Education

High School Diploma

Bachelor's Degree preferred

Tools

ViRecruit

LawCruit

Monday.com

Microsoft Office Suite

Job description

Legal Recruiting Coordinator – Chicago (Hybrid)

Benesch is looking to hire a Legal Recruiting Coordinator for its Chicago office. This role is hybrid with flexibility to work from home.

Position Summary

Do you enjoy working with a team and supporting a group to help them achieve their lofty goals? Do you have a passion for being part of a team that finds amazing talent to help build an organization from the ground up? Then you may be interested in our Legal Recruiting Coordinator position. This role is perfect for the assistant with prior law firm or law school legal recruiting experience who excels in being the glue that helps hold the department together and working in a fast-paced environment to help get matters across the finish line. Join Benesch and play a pivotal role in shaping the recruiting success of our organization.

Essential Legal Recruiting Functions

1. Coordinates interview schedules, including sending calendar appointments, reserving conference rooms, making travel arrangements, distributing materials, ordering food and collecting/distributing evaluations; communicates schedules internally, and to recruiters and candidates as appropriate.
2. Assists candidates with travel arrangements and expense reimbursements as needed.
3. Greets candidates in a professional and client-service manner and manages interview experience to provide a positive interview experience for each candidate and the interview team.
4. Tracks all lateral resumes received through ViRecruit and Monday.com, and performs preliminary due diligence/school and work background information gathering on candidates, as instructed by the legal recruiting team.
5. Processes expenses and placement fee invoices.
6. Coordinates appointments for recurring department meetings; takes notes in OneNote and follows up on action items.
7. Manages ViRecruit platform and Monday.com (i.e. resume upload, candidate data management).
8. Provides support to the Legal Recruiting Manager(s) to coordinate and manage the associate, of counsel, patent agent and staff attorney recruiting and interview experience.
9. Provides support to the Director of Legal Recruiting to coordinate the partner recruiting process.
10. Assists with compiling department statistics and reports.
11. Maintains up-to-date recruiting collateral materials with Marketing Department.
12. Maintains all placement agreements as they pertain to timekeeper hiring, tracking payment terms and expiration dates.
13. Assists in the development of a quarterly newsletter for placement firms.
14. Communicates properly and promptly with Benesch personnel and external contacts at all times and must exhibit a high level of customer service at all times.
15. Provides administrative support including correspondence, report generation, memoranda and/or other documents, revising, proofreading, assembling, and distributing prepared materials as necessary.

Additional Responsibilities

1. Assists with special projects as needed.
2. Performs other duties as assigned.

Qualifications

The Legal Recruiting Coordinator must have a High School Diploma, Bachelor's Degree preferred. At least 1 to 3 years of experience in a law firm is required. Must be proficient in ViRecruit, LawCruit or similar ATS in addition to Microsoft Office Suite. Prior experience with Monday.com is preferred but not required. Must be highly organized and have the ability to independently multi-task and prioritize in a fast-paced environment. Must possess an excellent client service attitude as well as outstanding professionalism and communication skills to provide optimal client service. Must possess good judgment and tact and remain poised in high-stress situations. Ability to maintain a high level of confidentiality is required.

The salary range for this position is $62,000 to $77,000.

Please note that quoted salary ranges are based on Benesch's good faith belief at the time of the job posting and are not a guarantee of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that Benesch provides to compensate and recognize our staff professionals for their work. Full-time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-4578 or email at [e-mail].