Legal Recruiting Coordinator

Benesch, Friedlander, Coplan & Aronoff; Chicago (IL); Hybrid; USD 62,000 - 77,000; Full time

Benefits offered by this job

Discretionary bonus

Comprehensive benefits package

Job summary

Benesch, Friedlander, Coplan & Aronoff in Chicago is seeking a Legal Recruiting Coordinator to support the recruiting team, manage resume collections, scheduling, and communications, and provide essential administrative assistance in a fast-paced environment.

This hybrid, full-time role requires 1–3 years of law-firm experience, proficiency with ViRecruit/LawCruit or similar ATS, Monday.com, and MS Office; base pay ranges 62K–77K with discretionary bonus and comprehensive benefits.

Qualifications

• High School Diploma required; Bachelor's Degree preferred.
• 1–3 years of law firm experience required.
• Proficient in ViRecruit, LawCruit or similar ATS; proficient in Microsoft Office Suite.
• Monday.com experience preferred but not required; strong organizational skills emphasized.

Responsibilities

• Coordinate interview schedules, travel, and related materials; manage calendar invites.
• Assist with lateral resumes and candidate data in ViRecruit and Monday.com.
• Provide professional, client-focused coordination and communications for candidates and recruiters.
• Prepare and maintain recruiting collateral materials and department reports.
• Support recruiting managers and partners in coordinating the interview experience.

Skills

Communication skills

Highly organized

Education

High School Diploma

Bachelor's Degree preferred

Tools

ViRecruit

LawCruit

Microsoft Office Suite

Monday.com

Job description

Who We Are

At Benesch we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees – Benesch's #1 asset. Committed to providing not only the highest level of legal service to our clients, Benesch also aspires to create a positive work environment for our employees. Our firm continues to earn placement on Chicago and Cleveland's Top Workplaces list, along with Cleveland's NorthCoast 99 Top Workplaces rankings. We also continue to advance on the AmLaw 125 list, placing us among the top 125 law firms in the country.

Benesch is proud to be recognized for being a firm that attracts and retains top talent – making Benesch a great place to work. We offer a hybrid schedule, career development and growth, transparent and visible leadership teams, and a place where diversity, equity and inclusion is celebrated. In addition, the firm offers a full array of benefits which can be viewed at www.mybeneschbenefits.com.

Working with Us - Come and "Be Benesch!"

We are one of the fastest growing firms in the nation, and have offices in Chicago, Columbus, San Francisco, New York City, and Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First in Service approach and are ready to be part of an exciting and growing firm, we would invite you to apply to join our team.

Want to know more? To hear from some of our team, click here: https://www.beneschlaw.com/careers/index.html

Benesch is proud to announce the opening for a Legal Recruiting Coordinator in our Chicago office! This position is hybrid and has work from home flexibility.

Position Summary

Do you enjoy working with a team and supporting a group to help them achieve their lofty goals? Do you have a passion for being part of the team that finds amazing talent to help build an organization from the ground up? Then you may be interested in our Legal Recruiting Coordinator position. This role is perfect for the assistant with prior law firm or law school legal recruiting experience who excels in being the glue that helps hold the department together and working in a fast-paced environment to help get matters across the finish line. Join Benesch and play a pivotal role in shaping the recruiting success of our organization.

The Legal Recruiting Coordinator is responsible for supporting the functions of the Legal Recruiting team related to lateral attorney resume collection and management, interview scheduling, candidate and recruiter communications, and other administrative support functions.

Essential Legal Recruiting Functions

1. Coordinates interview schedules, including sending calendar appointments, reserving conference rooms, making travel arrangements, distributing materials, ordering food and collecting/distributing evaluations; communicates schedules internally, and to recruiters and candidates as appropriate.
2. Assists candidates with travel arrangements and expense reimbursements as needed.
3. Greets candidates in a professional and client-service manner and manages interview experience to provide a positive interview experience for each candidate and the interview team.
4. Tracks all lateral resumes received through ViRecruit and Monday.com, and performs preliminary due diligence/school and work background information gathering on candidates, as instructed by the legal recruiting team.
5. Processes expenses and placement fee invoices.
6. Coordinates appointments for recurring department meetings; takes notes in OneNote and follows up on action items.
7. Manages ViRecruit platform and Monday.com (i.e. resume upload, candidate data management).
8. Provides support to the Legal Recruiting Manager(s) to coordinate and manage the associate, of counsel, patent agent and staff attorney recruiting and interview experience.
9. Provides support to the Director of Legal Recruiting to coordinate the partner recruiting process.
10. Assists with compiling department statistics and reports.
11. Maintains up-to-date recruiting collateral materials with Marketing Department.
12. Maintains all placement agreements as they pertain to timekeeper hiring, tracking payment terms and expiration dates.
13. Assists in the development of a quarterly newsletter for placement firms.
14. Communicates properly and promptly with Benesch personnel and external contacts at all times and must exhibit a high level of customer service at all times.
15. Provides administrative support including correspondence, report generation, memoranda and/or other documents, revising, proofreading, assembling and distributing prepared materials as necessary.

Additional Responsibilities

1. Assists with special projects as needed.
2. Performs other duties as assigned.

Qualifications

The Legal Recruiting Coordinator must have a High School Diploma, Bachelor's Degree preferred. At least 1 to 3 years of experience in a law firm is required. Must be proficient in ViRecruit, LawCruit or similar ATS in addition to Microsoft Office Suite. Prior experience with Monday.com is preferred but not required. Must be highly organized and have the ability to independently multi-task and prioritize in a fast-paced environment. Must possess an excellent client service attitude as well as outstanding professionalism and communication skills to provide optimal client service. Must possess good judgment and tact and remain poised in high-stress situations. Ability to maintain a high level of confidentiality is required.

The salary range for this position is $62K to $77K.

Please note that quoted salary ranges are based on Benesch's good faith belief at the time of the job posting and are not a guarantee of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that Benesch provides to compensate and recognize our staff professionals for their work. Full‑time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-4578 or email at [e-mail].