Legal Recruiting Assistant

Plona Partners; Palo Alto (CA); Hybrid; USD 48,000 - 62,000; Part time

Job summary

Plona Partners, a global law firm, seeks a highly organized Temporary Legal Recruiting Assistant to support Early Careers Recruitment. You will assist with campus recruiting, interview coordination, and onboarding for summer programs, ensuring accurate records and timely communications.

The role emphasizes attention to detail, professionalism, and the ability to thrive in a fast-paced legal environment. Prior legal recruiting experience is welcomed, with strong administrative background

Qualifications

• Bachelor's degree required.
• Prior legal recruiting, recruiting coordination, human resources, or administrative support experience preferred.
• Experience in a law firm or professional services environment is a plus.

Responsibilities

• Support campus recruiting initiatives, interview scheduling, and candidate communications.
• Coordinate attorney interviews, callback schedules, and recruiting calendars.
• Prepare interview packets, recruiting materials, and candidate correspondence.
• Maintain records within applicant tracking systems and recruiting databases.
• Assist with resume collections and candidate tracking.
• Monitor shared recruiting inboxes and respond to inquiries professionally.
• Assist with onboarding and orientation activities for summer associates.
• Coordinate recruiting events, law school outreach initiatives, and summer associate programming.
• Support event logistics, scheduling, communications, and materials.
• Track candidate and summer associate evaluations and assist with related administrative processes.

Skills

Organization

Attention to detail

Interview coordination

Communication skills

Administrative support

Recruiting coordination

Education

Bachelor's degree

Tools

Applicant Tracking Systems

Job description

Temporary Legal Recruiting Assistant - Global Law Firm

Compensation: $35-$45/hour + Overtime

Employment Type: Temporary Contract | Approximately 6 Months

Work Arrangement: Hybrid | Monday-Friday

About the Opportunity

Plona Partners is partnering with a prestigious international law firm to identify a highly organized and motivated Temporary Legal Recruiting Assistant to support its Early Careers Legal Recruitment team.

This is an exciting opportunity to gain hands-on experience within the recruiting department of a globally recognized law firm, supporting attorney recruitment initiatives, campus recruiting, and summer associate programs. The ideal candidate will bring exceptional organizational skills, strong attention to detail, and the ability to thrive in a fast-paced, professional environment. Prior legal recruiting experience is highly desirable, although candidates with strong administrative, human resources, or recruiting coordination backgrounds are encouraged to apply.

Key Responsibilities

Legal Recruiting & Interview Coordination

• Support the legal recruiting team with campus recruiting initiatives, interview scheduling, and candidate communications.
• Coordinate attorney interviews, callback schedules, and recruiting calendars.
• Prepare interview packets, recruiting materials, and candidate correspondence.
• Maintain accurate records within applicant tracking systems and recruiting databases.
• Assist with application reviews, resume collections, and candidate tracking.
• Monitor shared recruiting inboxes and respond to inquiries in a timely, professional manner.

Summer Associate Program & Events

• Assist with onboarding and orientation activities for incoming summer associates.
• Coordinate recruiting events, law school outreach initiatives, and summer associate programming.
• Support event logistics, scheduling, communications, and preparation of materials.
• Work alongside internal teams to organize professional development activities and recruiting events.
• Track candidate and summer associate evaluations and assist with related administrative processes.

Administrative & Operational Support

• Maintain recruiting records, spreadsheets, calendars, and departmental documentation.
• Process recruiting-related expenses and assist with administrative reporting.
• Coordinate across departments to ensure recruiting activities run smoothly.
• Provide additional administrative support and assistance with special projects as needed.

Qualifications

• Bachelor's degree required.
• Previous experience in legal recruiting, recruiting coordination, human resources, or administrative support preferred.
• Experience working within a law firm or professional services environment is a plus.