Legal Project Specialist

Morgan Lewis; San Francisco (CA); Hybrid; USD 70,000 - 112,000; Full time

Benefits offered by this job

Medical coverage

Domestic partner coverage

Parental leave

Vacation and holiday leave

Life and accident insurance

Income protection

401(k) eligibility

Paid time off

Job summary

Morgan, Lewis & Bockius LLP in San Francisco is seeking a Legal Project Specialist to support attorneys across practice groups, manage project workflows, and coordinate reporting. The role reports to Senior Practice Support Manager and works with partners, associates, and staff.

You will develop templates, use Google tools, analyze performance metrics, and prepare client activity reports while handling confidential information with discretion. A hybrid in-office/remote schedule applies.

Qualifications

• Bachelor's degree from an accredited four-year college or university required.
• Minimum 2–4 years of administrative and legal support experience or equivalent combination of education and experience.
• Excellent written/verbal communication skills and strong interpersonal skills.

Responsibilities

• Assist with day-to-day operation of legal projects using Google tools (Docs, Drive, Sheets, Slides) and Google Gemini.
• Develop and implement standardized templates, playbooks, and workflows.
• Learn and use financial reporting tools, create advanced Excel spreadsheets, and prepare reports.
• Provide project support to staff and attorneys across global initiatives.
• Assist with monthly reports and escalate complex challenges to stakeholders.
• Prepare activity and status reports for clients and analyze performance metrics.

Skills

Analytical skills

Problem solving

Organizational skills

Team collaboration

Autonomous work

Education

Bachelor's degree

Tools

iManage

Adobe PDF

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Legal Project Specialist. This role will report to the Senior Practice Support Manager and provide strategic, operational, and administrative support to attorneys across multiple practice groups and work closely with partners, associates, directors, business development professionals, client relationship managers, paralegals, and legal support staff. This role supports legal projects, portfolio management, client reporting, financial and operational analysis, process improvement initiatives, and legal practice support operations. This position will reside in the San Francisco office with a hybrid in-office/remote working schedule.

Key Responsibilities

• Assist with day-to-day operation of legal projects for cases, clients, and/or matters using Google based tools, i.e., Google Docs, Drive, Sheets and Slides, and Google Gemini
• Assist with the development and implementation of standardized templates, playbooks, and workflows
• Learn and utilize financial reporting tools, create advanced Excel spreadsheets, and prepare written reports and other documentation
• Provide project support to staff and attorney stakeholders by helping coordinate, track, and facilitate medium- to high-complexity global initiatives
• Assist with the review of monthly reports to identify shortfalls; and provide reminders as needed and elevate complex challenges or issues to key stakeholders
• Assist teams with analyzing performance metrics to identify trends, determine profitability of individual clients and timekeepers, and assist with the preparation of regular and ad hoc reports and summaries
• Assist with the preparation of activity and status reports for clients
• Conduct factual research and reports findings under the direction of leadership
• Collect, organize, and maintain critical case data and factual discovery under the direction of leadership to support and inform attorney strategy and leadership decision-making
• Create, administer, and continuously enhance online case repositories and external platforms under the direction of leadership, ensuring integrity, accessibility, and effective organization of case-related information and supporting efficient collaboration across legal teams
• Research, access, and retrieve court records and jurisdiction-specific information, as requested
• Track and communicate case-related dates, deadlines, and information key to case strategy
• Support the development and management of case matters and practice group timelines
• Assist with first level drafts and preparation of meeting minutes
• Perform other duties as assigned

Experience/Qualifications

• Bachelor's degree from an accredited four-year college or university required
• Preferred fields of study include Business, Finance, Management Information Systems, Economics, Accounting, Legal Studies, Communications, or other disciplines that develop strong analytical, research, organizational, and problem-solving skills
• Minimum 2 – 4 years of administrative and legal support experience or equivalent combination of education and experience
• Prior experience in a law firm, legal, or other client service environment, is highly desired
• Familiarity with iManage, Adobe PDF
• Demonstrates excellence in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software
• Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work autonomously while also functioning effectively in a team environment
• Problem solving skills and exhibits strategic thinking and initiative in handling assignments and projects
• Exceptional organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion
• Understanding of litigation support systems including WestLaw, WestLaw Case Notebook, Lexis/Nexis, and Relativity, strongly desired
• Ability to effectively present routine information in one-on-one or group settings
• Ability to read and interpret general business documents, instructions and manuals, write routine business correspondence, and speak effectively with employees, clients, and vendors

Benefits / Why Join Us

Morgan Lewis offers attractive benefits and competitive salaries.

Our compensation structure rewards exceptional performance and recognizes the talent and experience that our people gain with each year of service.

• Medical coverage, with a variety of plans
• Health care and dependent care reimbursement accounts
• Domestic partner coverage
• Parental leave
• Vacation and holiday leave
• Life and accident insurance
• Income protection, including sick leave, salary continuation, and long term disability

For positions in San Francisco, CA, the salary range for this position is: $70,070.00 - $112,093.00.

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.

The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances.

Additionally, salary or hourly wages may be only part of the total compensation package.

The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered.

Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, the employee will be in an 'at-will position' and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.

We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information.

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.

If hired, your employment relationship with the firm will be on an 'at-will' basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

At Morgan Lewis, we work in collaboration around the world—always ready to respond to the needs of our clients and craft powerful solutions for them. From our offices in strategic hubs of commerce, law, and government in North America, Asia, Europe, and the Middle East, we work with clients ranging from established, global Fortune 100 companies to enterprising startups. We provide comprehensive litigation, corporate, finance, restructuring, employment and benefits, and intellectual property services in all major industries, helping clients address and anticipate challenges across vast and rapidly changing landscapes. And we approach every representation with an equal commitment to first understanding, and then efficiently and effectively advancing, the interests of our clients and arriving at the best results.