Legal Practice Support Specialist

Kirkland & Ellis; Chicago (IL); On-site; USD 58,000 - 78,000; Full time

Job summary

Kirkland & Ellis in Chicago is seeking a skilled Practice Support Administrative Assistant to support the Associate Director, Manager, and the Practice Support Services team. The role focuses on day-to-day administrative duties in a fast-paced legal environment.

You will manage attendance in PeopleSoft, coordinate meetings, prepare reports and presentations, assist with events, and help train new practice assistants while delivering top-notch client service.

Qualifications

• 5+ years of recent administrative experience required.
• Proficiency with Microsoft Office, including Excel and PowerPoint.
• Familiarity with PeopleSoft and Chrome River preferred.
• Minimum typing speed of 45+ words per minute.
• Ability to work core business hours of 9:00 a.m. to 5:00 p.m. with flexibility for overtime as needed.

Responsibilities

• Monitor and maintain attendance and overtime through PeopleSoft Time & Absence.
• Monitor, coordinate, and maintain secretarial review materials and related resources.
• Continuously monitor department telephones and inboxes.
• Coordinate and schedule meetings and appointments and maintain department calendars.
• Provide administrative support to the department and senior leaders.
• Serve as backup in coordinating secretarial assignments to meet staffing needs and arrange overflow assistance for attorney/client work and special projects.
• Assign practice assistants to visiting attorneys and distribute confirmation communications.
• Provide Chrome River access to Practice Assistants.
• Maintain and distribute updated assignment lists and department maps.
• Track and update new hire listing documents.
• Manage shared calendars and maintain Practice Assistant SharePoint resources.
• Oversee AccuRoute tracking, communications, assignments, and meetings.
• Assist with onboarding and training of newly hired practice assistants, including preparation of training materials.
• Support department documentation updates and special projects as needed.

Skills

Administrative experience

Microsoft Office

Typing 45 wpm

Education

High school diploma

Associate degree

Tools

PeopleSoft

Chrome River

Job description

Kirkland & Ellis in Chicago is seeking a skilled Practice Support Administrative Assistant to support the Associate Director, Manager, and the Practice Support Services team. The role focuses on day-to-day administrative duties in a fast-paced legal environment.

You will manage attendance in PeopleSoft, coordinate meetings, prepare reports and presentations, assist with events, and help train new practice assistants while delivering top-notch client service.