Talent Acquisition Assistant, Partners & Counsel

McDermott Will & Schulte LLP; Chicago (IL); On-site; USD 55,000 - 72,000; Full time

Job summary

McDermott Will & Schulte LLP in Chicago is seeking a Talent Acquisition Assistant, Partners & Counsel to provide administrative support for the lateral global partner and U.S. counsel recruiting process. The role leads data entry in applicant tracking systems and helps prepare interview logistics.

The position requires a Bachelor’s degree, strong MS Office skills, and excellent communication. A 3-day-per-week in-office requirement applies, with a competitive total rewards package and potential

Qualifications

• Bachelor's degree required.
• Strong written and verbal communication skills.
• Excellent organizational skills.
• Ability to handle confidential information.

Responsibilities

• Maintain candidate records across ATS and input interview schedules.
• Process departmental expense reports and travel reimbursements.
• Coordinate onboarding tasks for new Partner hires.
• Assist with search firm tracking and candidate communications.
• Schedule interviews and coordinate logistics (conference rooms, food, asks).
• Distribute candidate materials to interviewers using templates.
• Monitor recruiting inbox and escalate issues to the TA Manager.
• Track interviewer feedback and follow-up on evaluations.
• Assist with compiling recruiting metrics from ATS and internal tools.
• Provide general administrative support to the TA team.
• Maintain compliant recruiting files per firm retention standards.
• Support internal recruiting communications using pre-approved templates.

Skills

Communication skills

Organizational skills

Deadline driven

Confidential handling

Fast-paced adaptability

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Build your big career with the firm that does Big Law, Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1,700+ lawyers and 1,400 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault and others. We are also certified by Great Place to Work. At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office. With us, you’ll find: A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself! Enthusiasm for all perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive. Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance. Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.

Job Description: The Talent Acquisition Assistant, Partners & Counsel provides administrative support to the lateral global partner and U.S. counsel recruiting process. This position leads the data entry process within applicant tracking systems and assists with preparing interview logistics. The Talent Acquisition Assistant, Partners & Counsel works under direct supervision and relies on instructions and pre-existing guidelines to perform the essential functions of the job.

Essential Functions and Responsibilities:

• Update and maintain candidate records within various applicant tracking systems, including inputting interview schedules, sending evaluation request forms and pulling applicant data reports
• Process departmental expense reports, check requests and travel reimbursements
• Support the creation and coordination of various onboarding and integration tasks for new Partner hires
• Assist the Talent Acquisition Coordinators, Partners & Counsel with various tasks, including search firm tracking and coordination, internal communications and ensuring exceptional candidate experience
• Schedule and coordinate internal team meetings, interviews and event logistics, including booking conference rooms, ordering food and beverages, and sending out event meeting requests
• Compile and distribute candidate materials to interviewers using approved templates and guidelines
• Monitor shared recruiting inbox and respond to routine inquiries, escalating complex issues to the Talent Acquisition Manager as appropriate
• Track interviewer feedback and follow up to ensure timely submission of evaluations
• Assist with compiling recruiting metrics and status updates by pulling data from applicant tracking systems and other internal tools
• Provide general administrative support to the Talent Acquisition team and assist with special projects as assigned
• Maintain organized electronic recruiting files and documentation in compliance with firm record retention standards
• Support internal communications related to recruiting efforts using pre-approved templates and guidelines

Job Specifications:

• Bachelor’s degree
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
• Strong written and verbal communication skills
• Strong organizational skills and superior attention to detail
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to handle and maintain confidential information
• Ability to work effectively in a fast-paced environment
• Ability to learn new skills and concepts quickly
• 3 day a week in office requirement

Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses.

Target Hiring Range $55,000 - $72,000 Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, experience, and geographic location. Base pay is only one part of the Total Rewards that MWE provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear. Employee must occasionally lift up to twenty (20) pounds.

Work Environment:

Typical indoor office environment

Disclaimer:

The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.

Build your big career with the Firm that does Big Law, Better. We don’t just invest in your future, we accelerate your career – wherever it may lead. That includes supporting you both in and outside of the office. Bringing together more than 1,700+ lawyers and 1,400 business professionals, we celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault and others. We are also certified by Great Place to Work.