LEGAL PRACTICE ASSISTANT / PARALEGAL

Moore & Van Allen; Charlotte (NC); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Moore & Van Allen LLP in Charlotte, NC is seeking a Legal Practice Assistant / Paralegal to join the Financial Services - Bankruptcy team. This hybrid role blends administrative support with substantive paralegal work to make a meaningful impact.

You will draft and format documents, coordinate calendars, manage client files, conduct legal research, assist with court filings and matter intake, and support attorneys and clients while upholding professional conduct.

Qualifications

• Bachelor's degree with a minimum of 3 years of administrative or law firm experience.
• Experience as a Legal Assistant within a law firm.
• Paralegal Certificate preferred.
• 3+ years of direct law firm experience.
• Familiarity with court filings, UCC filings, and legal document management systems.

Responsibilities

• Administrative & Practice Support: manage workflow and support multiple attorneys and matters.
• Legal & Matter Support: conduct research, draft pleadings and legal documents.
• Billing & Operational Support: record billable time, assist with pre-bills and invoicing.
• Client & Team Coordination: coordinate meetings, maintain confidentiality and assist with projects.

Skills

Administrative support

Legal research

Microsoft Office

Communication skills

Education

Bachelor's degree

Paralegal Certificate (preferred)

Tools

Document management systems

Job description

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Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking a Legal Practice Assistant / Paralegal to join its Charlotte, NC office. The Legal Practice Assistant/Paralegal will provide broad-based administrative and substantive legal support to the Financial Services - Bankruptcy team. This hybrid role combines traditional legal assistant responsibilities with hands‑on paralegal work, offering the opportunity to make a meaningful impact while working closely with attorneys, clients, and firm leadership.

What You’ll Do:

Administrative & Practice Support

• Manage workflow and support multiple attorneys and matters.
• Draft, edit, format, and proofread legal and business documents using Microsoft Office applications.
• Coordinate attorney calendars, meetings, travel arrangements, and logistics.
• Maintain client files, matter records, and document management systems.
• Submit conflict checks and assist with matter intake and file setup.

Legal & Matter Support

• Conduct legal and factual research and analyze relevant information.
• Draft, revise, and prepare pleadings, contracts, correspondence, memoranda, and other legal documents.
• Organize documents for transactions, hearings, filings, and other legal matters.
• Assist with court filings, UCC filings, and regulatory submissions.
• Support attorneys with case development and matter strategy.

Billing & Operational Support

• Record and track billable time entries accurately.
• Assist with pre-bills, invoicing, expense reports, and billing‑related processes.
• Support document routing, mail handling, and coordination with internal departments.

Client & Team Coordination

• Serve as a key point of contact for clients, attorneys, and internal stakeholders.
• Coordinate meetings and client interactions.
• Maintain confidentiality and comply with ethical standards and Rules of Professional Conduct.
• Contribute to a collaborative team environment and assist with additional projects as needed.

What We’re Looking For:

Required

• Bachelor's degree with a minimum of 3 years of administrative or law firm experience.
• Previous experience as a Legal Assistant within a law firm.

Preferred

• Paralegal Certificate.
• 3+ years of direct law firm experience.
• Experience supporting multiple attorneys and managing complex legal matters.
• Familiarity with court filings, UCC filings, and legal document management systems.

Physical Requirements:

• The work is primarily sedentary.
• It requires the ability to communicate effectively using speech, vision, and hearing.
• The work requires the use of hands for simple grasping and fine manipulations.
• The work at times requires bending, squatting, and reaching, with the ability to lift, carry, push, or pull light weights.