LEGAL PRACTICE ASSISTANT

Moore-&-Van-Allen-; Charlotte (NC); On-site; USD 40,000 - 48,000; Full time

Job summary

Moore & Van Allen PLLC in Charlotte, NC seeks an entry-level Legal Practice Assistant to support attorneys on the Intellectual Property team. The role involves a range of administrative tasks and requires strong MS Office skills and a professional demeanor.

The successful candidate will handle time entry, billing, document preparation, and calendar management, with potential for occasional extra hours to meet deadlines and project needs.

Qualifications

• Strong MS Office, typing, proofreading and organizational skills.
• Ability to prioritize work and meet deadlines.
• Professional demeanor for interaction with staff, attorneys and clients.

Responsibilities

• Perform time entry and billing tasks.
• Prepare correspondence with clients, external counsel, and courts.
• Assist with drafting, formatting and filing of multi-state and federal documents.

Skills

MS Office

Education

High school diploma or equivalent

4 year degree preferred

Job description

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Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking an entry-level Legal Practice Assistant to join its Charlotte, NC office. This full-time position provides administrative support to attorneys on our Intellectual Property team. The Legal Practice Assistant plays a vital role in supporting multiple attorneys and managers by providing comprehensive administrative and legal assistance. This position ensures that the legal team operates smoothly and that all administrative tasks are handled promptly and professionally.

Duties and responsibilities will include time entry, billing, preparing correspondence with clients, external counsel, courts and court administration, proofreading, formatting and preparing multi-state and federal legal filings, filing legal documents (including e-filing), docket management, making travel arrangements, assisting with scheduling/calendar, assisting with discovery including document production, etc.

Qualifications & Experience:

The successful candidate will be an enthusiastic self-starter with excellent MS Office, typing, proofreading and organizational skills, with the ability to prioritize work. Must be able to handle deadlines and maintain a high level of confidentiality. Must have a professional demeanor in order to work well with all levels of staff attorneys and our clients. Also must have the ability and willingness to work well under pressure and at times more than the standard work schedule in order to accomplish responsibilities of the position. A High school diploma or the equivalent required; 4 year degree preferred, with at least 1-2 years of general office / clerical experience.

Physical Requirements:

• The work is primarily sedentary.
• It requires the ability to communicate effectively using speech, vision, and hearing.
• The work requires the use of hands for simple grasping and fine manipulations.
• The work at times requires bending, squatting, and reaching, with the ability to lift, carry, push, or pull light weights.

May need to occasionally work more than the standard 37.5 hours per week to accomplish duties of the position. Equal Employment Opportunity Employer.