Legal Practice Assistant — Billing & Matter Admin (NY)

Herbert Smith Freehills LLP; New York (NY); On-site; USD 95,000 - 110,000; Full time

Job summary

Herbert Smith Freehills LLP in New York seeks a Legal Practice Assistant to provide comprehensive administrative and operational support to our legal teams. You will coordinate billing, matter administration, time-entry maintenance, calendars, travel, and document production with precision and confidentiality.

The role emphasizes cross-functional collaboration with Billing, Finance, and Office Services, handling client service and outside counsel invoices, while maintaining accuracy and

Qualifications

• Experience providing administrative support in a legal or professional services setting.
• Familiar with billing, e-billing, and matter-management workflows.
• Proficient in Microsoft Office; capable of learning firm systems.
• Strong written and verbal communication with confidentiality.
• Ability to manage multiple priorities under tight deadlines.

Responsibilities

• Coordinate billing and revenue processes, including invoicing and approvals.
• Open and maintain matters and related files; support conflict checks.
• Enter and verify time entries; ensure accurate narratives and codes.
• Schedule calls, meetings, and travel; manage calendars and itineraries.
• Draft routine correspondence and assist with document production.
• Maintain document management with correct IDs and versions.
• Support client service and cross-functional workflow coordination.
• Assist with expense reports and vendor management.

Skills

Legal admin experience

Billing and e-billing knowledge

Microsoft Office proficiency

Excellent communication

Multitasking and organization

Tools

Microsoft Office

Billing software

Job description

Herbert Smith Freehills LLP in New York seeks a Legal Practice Assistant to provide comprehensive administrative and operational support to our legal teams. You will coordinate billing, matter administration, time-entry maintenance, calendars, travel, and document production with precision and confidentiality.

The role emphasizes cross-functional collaboration with Billing, Finance, and Office Services, handling client service and outside counsel invoices, while maintaining accuracy and