Legal Practice Assistant

Womble Bond Dickinson (US) LLP; New York (NY); On-site; USD 71,000 - 108,000; Full time

Job summary

Womble Bond Dickinson (US) LLP is seeking a Legal Practice Assistant in New York City. The role involves scheduling, drafting legal documents, and supporting multiple attorneys. Candidates should have 5+ years of experience as a legal assistant, prefer knowledge in electronic court filing and document management systems. A high level of attention to detail, solid time management, and proficiency in MS Suite are essential. Compensation ranges from $71,000 to $108,000 based on experience.

Qualifications

• Minimum 5+ years’ experience as a transactional and litigation legal assistant.
• State and Federal electronic court filing experience required.
• Demonstrated ability to comprehend details and work at a fast pace.

Responsibilities

• Schedule and organize meetings, events, and conference calls.
• Draft and proofread contracts and pleadings.
• Prepare electronic expense reports.

Skills

Attention to detail

Communication skills

Time management

Proficiency in MS Suite

Flexibility

Education

High School Diploma or GED

Bachelor’s or associate degree (preferred)

Tools

iManage

NetDocs

MS Excel

Job description

Womble Bond Dickinson (US) LLP is seeking a Legal Practice Assistant in their New York City office. This position requires the ability to work independently, maintain confidentiality, demonstrate professionalism, and work for multiple timekeepers daily. The successful candidate will deliver excellent work and superior service to the firm and the firm’s clients. In addition, the candidate should also be a team player and able to accept constructive feedback and work in a fast-paced environment.

Responsibilities

• Schedule and organize meetings, events, and conference calls, working as the liaison between multiple internal departments.
• Duties include reserving conference rooms, arranging for catering or refreshments, and IT support and equipment as requested.
• Arrange travel itineraries and all related correspondence as needed.
• Draft and proofread contracts, pleadings and other written materials with attention to detail using professional and technical writing skills and grammar.
• Maintain schedules and calendars for attorneys, keeping them organized.
• Daily administrative and clerical support to assigned attorneys.
• Utilize document management system for both electronic and paper file maintenance and organization.
• Analyze correspondence and save key documents and emails using a standardized naming convention.
• Establish and maintain ongoing positive business relationships with clients, attorneys, paralegals, and staff.
• Perform a variety of new client/new matter tasks.
• Prepare electronic expense reports.
• Proofreading, formatting appellate briefs, and cite checking.
• Redline documents utilizing comparison software.
• Research information requested by attorneys and/or paralegals.
• Present information and respond to questions from individuals or groups of managers, clients, and timekeepers in a professional and timely manner.
• Maintain complete confidentiality of client matters through demonstrated diplomacy and discretion.
• Contribute to a team environment.
• Enter attorney time as required.
• Backup duties for other team members.

Requirements

• High School Diploma or GED equivalent; bachelor’s or associate degree preferred.
• Must have a minimum of 5+ years’ experience as a transactional and litigation legal assistant, appellate experience is preferred.
• State and Federal electronic court filing experience required.
• Experience with iManage, NetDocs or other document management system preferred.
• Ability to work independently and in collaboration on assignments with demonstrated judgment in when to seek assistance.
• Demonstrated ability to comprehend details and work at a fast pace with a high degree of accuracy.
• Ability to work assigned schedule with flexibility for overtime as required to meet business needs.
• Solid time management and organizational skills.
• Excellent communication, grammar, proofreading and typing skills with a strong emphasis on accuracy.
• Proficiency in utilizing MS Suite products.
• Regular data maintenance working with electronic databases and/or Excel spreadsheets; advanced proficiency with MS Excel preferred.
• Experience with electronic filing and organization using a document management system.

Compensation

The average salary range for 5-15 years of experience is $71,000-$108,000. This salary may be higher or lower depending upon internal equity and years of experience.