Legal Practice Administrator: Partner Support & Ops

Seward & Kissel LLP; New York (NY); Hybrid; USD 90,000 - 140,000; Full time

Benefits offered by this job

Hybrid work environment

401(k) retirement savings

Paid holidays

Career growth

Job summary

Seward & Kissel LLP is seeking a Practice Administrator to support two partners in a fast-paced legal practice. You will manage calendars, billing, client relationships, and cross-functional coordination to drive efficient service delivery.

Key qualifications include at least 5 years in legal practice support, strong communication, and financial acumen. The role offers hybrid work, growth opportunities, and a collaborative culture.

Qualifications

• 5+ years of experience in legal practice support, preferably supporting senior partners.
• Excellent communication and interpersonal skills with a customer-service mindset.
• Strong financial acumen, billing, budgeting, and reporting experience.
• Proven organizational skills and ability to manage a dynamic calendar and priorities.

Responsibilities

• Develop and maintain strong client relationships; prepare client updates, engagement letters, and summaries.
• Serve as liaison between partners, clients, and internal teams for timely communication.
• Identify and implement process improvements to enhance efficiency and service delivery.
• Track and analyze financial performance of matters; monitor budgets and profitability.
• Oversee the partners’ billing: time entry review, invoice prep, inquiries, and follow-up.
• Coordinate with Business Development to identify opportunities and support marketing.
• Manage partners’ schedules: client meetings, internal meetings, travel, and BD opportunities.
• Assist with matter management: open matters, monitor deadlines, ensure outside counsel guidelines.
• Collaborate with Finance, HR, IT, Marketing to support operational needs.
• Prepare customized reports, presentations, and agendas for meetings.
• Maintain confidentiality and exercise sound judgment in communications.

Skills

Client relationships

Billing & budgeting

Calendar management

Analytical thinking

MS Office & CRM systems

Independent & discreet

Tools

MS Office Suite

CRM systems

Job description

Seward & Kissel LLP is seeking a Practice Administrator to support two partners in a fast-paced legal practice. You will manage calendars, billing, client relationships, and cross-functional coordination to drive efficient service delivery.

Key qualifications include at least 5 years in legal practice support, strong communication, and financial acumen. The role offers hybrid work, growth opportunities, and a collaborative culture.