Legal Operations Specialist

American Express Company; Florida; On-site; USD 55,000 - 75,000; Full time

Job summary

American Express is seeking a Law Clerk- Operations Specialist to handle end-to-end processing of garnishments, levies, and similar third-party legal orders for select entities. The role includes intake, processing, and ensuring compliance with federal and state laws, along with providing administrative support to the legal orders team.

The position requires an Associate’s degree (or equivalent legal assistant experience), strong MS Office and Adobe Acrobat skills, and excellent written and

Qualifications

• Associate’s degree or prior experience as a legal assistant in a law firm or in-house legal department preferred.
• Proficient with MS Office Suite and Adobe Acrobat.
• Strong written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Strong research and analytical skills.

Responsibilities

• Intake, processing and responding to garnishments, levies, asset freezes, restraining notices, information subpoenas, and similar legal orders as required.
• Ensuring responses and actions comply with federal and state laws.
• Understanding applicable federal and state laws, and policies related to processing of legal orders.
• Navigating multiple systems and platforms and adapting to new technologies.
• Providing administrative support to the legal order processing team.
• Following escalation procedures and alerting the supervisor as required.
• Performing all other work-related duties as required.
• Supporting projects as needed.

Skills

MS Office Suite

Adobe Acrobat

Written & verbal communication

Organizational skills

Research & analytical skills

Database navigation & training

Education

Associate’s degree

Bachelor’s degree (preferred)

Job description

Description

Under the general supervision of the Manager & Counsel, the Law Clerk- Operations Specialist is responsible for the end-to-end processing of garnishments, levies, and other similar third-party legal orders for select American Express entities and providing other administrative support as required.

Responsibilities

• Intake, processing and responding to garnishments, levies, asset freezes, restraining notices, information subpoenas, and similar legal orders as required.
• Ensuring that responses and actions related to garnishments, levies, and similar third-party legal orders comply with relevant federal and state laws.
• Demonstrating a strong understanding of applicable federal and state laws, and policies and procedures related to the processing of legal orders.
• Navigating multiple systems and platforms and adapting to new technologies.
• Providing administrative support to the legal order processing team as required.
• Following escalation procedures related to legal orders and alerting the supervisor when required.
• Performing all other work-related duties as required.
• Supporting projects as needed.

Qualifications

Minimum Qualifications

• Associate’s degree or prior experience as a legal assistant in a law firm or in-house legal department role preferred.
• Proficient in the use of MS Office Suite and Adobe Acrobat.
• Strong written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Strong research and analytical skills.
• Ability to quickly train on, navigate, extract information, and perform actions on a variety of databases and information platforms.
• Comfortable with learning new processes and using technology tools.

Preferred Qualifications

• Bachelor’s degree or prior experience as a legal assistant in a law firm or in-house legal department role preferred.
• Prior experience with processing levies, garnishments, and other legal orders.
• Sense of urgency and ability to discern critical matters.
• Manage workload to ensure that court or agency-imposed deadlines are met, and responses are complete and accurate.
• Ability to use good judgment in decision making.
• Able to work under pressure while requiring minimal supervision.
• Excellent written and oral communication skills.

Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.