Legal Operations Specialist

Braun Intertec Corporation; BLOOMINGTON (MN); Hybrid; USD 66,000 - 99,000; Full time

Job summary

Braun Intertec Corporation in Bloomington, MN is seeking a Legal Operations Specialist to administer the Law Department's contract management, risk, and operational processes, including legal intake, workflow management, and governance across platforms.

The role requires strong organizational, communication, and problem-solving skills to deliver practical, business-focused solutions in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent.
• 7+ years of administrative experience in-house or in a corporate law setting.
• Experience with contract management tools preferred.
• Proficient in Adobe Acrobat Pro and Microsoft Office; SharePoint expertise.

Responsibilities

• Oversees contract management administrative processes, templates, playbooks, routing, and workflows.
• Administers Law Department contract management, SharePoint, and network platforms.
• Manages legal intake workflows, inbox, routing, status tracking, and follow-up.
• Develops Law Department procedures, training materials, and job aids.
• Reviews and manages nondisclosure agreements.
• Manages Law Department vendor invoices.
• Prepares dashboards, reports, and performance metrics.
• Provides administrative support to Law Department personnel and coordination of schedules, travel, and expenses.
• Supports strategic legal and corporate initiatives including due diligence and governance.
• Administers business license and registration programs and coordinates with vendors.
• Coordinates across functions to support Law Department programs and projects.
• Assists with training and communication of Law Department policies.
• Performs other duties as assigned by Senior Corporate Counsel.

Skills

Influence across org

Communication

Negotiation

Organization

Problem solving

Policy guidance

Education

Bachelor's degree or equivalent

Tools

SharePoint

Adobe Acrobat Pro

Microsoft Office

Job description

Braun Intertec is seeking a Legal Operations Specialist in Bloomington, MN to administer the Law Department's core contract, risk management, and operational processes, including legal intake and workflow management, departmental technology platforms, and strategic initiatives. This role supports legal personnel through project management, data analytics, process improvements, training, and implementation of legal systems and tools. The Legal Operations Specialist is a key resource for efficient department operations and requires strong organizational, communication, and problem-solving skills, sound judgment, and the ability to deliver practical, business-focused solutions in a fast-paced environment.

Why Braun Intertec

At Braun Intertec, you'll join a team of employee owners who are resourceful, grounded, and safe. We solve complex challenges, build trusted relationships, and take pride in creating a culture where people can grow, contribute, and make a lasting impact. You'll have the opportunity to shape how we tell our story, strengthen our brand, support our business, and help position Braun Intertec for continued success.

Essential Duties and Responsibilities

• Oversees administrative processes in connection with the Company's contract management program, including contract intake, templates, playbooks, routing procedures, workflows, and related policies and processes.
• Serves as administrator for Law Department contract management, SharePoint, and network platforms, including creating, maintaining, and updating SharePoint sites as required.
• Manages legal intake and related workflows, including management of the Law Department electronic inbox, routing requests, tracking status, and coordinating follow-up.
• Maintains and assists with the development of Law Department procedures, training materials, job aids, and other process documentation.
• Responsible for review and management of nondisclosure agreements.
• Manages Law Department vendor invoices.
• Prepares reports, dashboards, and performance metrics to support Law Department planning, operations, and continuous improvement.
• Provides administrative support to Law Department personnel, including coordinating schedules, arranging travel, processing expense reports, and supporting department operations.
• Supports planning, implementation, and management of legal and corporate initiatives by assisting with strategic projects, M&A due diligence, integration activities, and corporate governance matters.
• Administers business license and registration program, including tracking, preparing, and submitting renewal applications and coordinating with vendors and internal functions as needed to gather required information.
• Coordinates across business functions to support Law Department programs and projects.
• Assists with training and communication efforts related to Law Department policies, procedures, and operational initiatives.
• Performs other duties and special projects as assigned by the Senior Corporate Counsel.

Required Skills and Competencies

• Able to influence across the organization to achieve desired outcomes.
• Understand and strictly adhere to principles of attorney-client privilege and other applicable professional standards required of the legal professional; hold matters and communications in the strictest of confidence when required.
• Negotiate skillfully in touchy situations with internal and external clients; able to quickly find common ground and solve problems for the good of Company, internal clients, and external clients.
• Able to manage multiple priorities, timelines, and deadlines; take ownership of assignments; proactively drive work to completion; and effectively adapt to changing circumstances while keeping stakeholders informed and escalating issues as appropriate.
• Strong attention to detail and the ability to identify errors and inconsistencies.
• Possess exceptional professional oral and written communication skills; ability to communicate clearly and succinctly in a variety of communication settings and styles; ability to convey messages that have the desired effect.
• Able to provide clear direction to internal stakeholders regarding policy and process requirements while maintaining a collaborative, professional, and respectful approach.

Minimum Qualifications

• Bachelors degree or equivalent.
• 7+ years of administrative experience in an in-house corporate law department or law firm required; experience in the architectural, engineering, and/or construction industry preferred.
• Demonstrated ability to quickly learn software platforms; working knowledge of contract management tools and software platforms or systems preferred.
• Demonstrated proficiency in Adobe Acrobat Pro and Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, SharePoint, etc., with the ability to independently create, customize, and maintain departmental SharePoint sites, reports, workflows, forms, presentations, and collaboration sites in compliance with company branding, formatting, and document quality standards.

Working Environment

• This position may be fully in-office or a hybrid position and will be based in Bloomington, MN at the Corporate Headquarters. If hybrid, the position is required to be in the office no less than 3 days per week.
• Office environment, using computer, telephone, and other office equipment as needed to perform duties; frequent interruptions throughout the day are likely.

#LI-PD1

Braun Intertec employees are encouraged to expand their skills and certifications through company provided training and mentoring. Braun Intertec offers a competitive compensation and benefits package, including medical, dental, vision, life insurance, 401(k) plan, ESOP, PTO, and paid holidays.
Braun Intertec is proud to be an Equal Opportunity Employer; AA/EEO/Veterans/Disability friendly employer.

Compensation Range:

$66,000.00 - $99,000.00

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

Braun Intertec strives to ensure that its careers web site is accessible to all. If you need assistance completing your online application, please email [e-mail].

As an Equal Opportunity Employer, Braun Intertec is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e-mail us at [e-mail]. In your e-mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.