Legal Operations Specialist

CEO Lawyer Personal Injury Law Firm; Northern Ireland; On-site; GBP 10,000 - 20,000; Full time

Job summary

CEO Lawyer Personal Injury Law Firm seeks a Legal Operations Specialist to optimize operations across its U.S.-based firm with a global team. The role focuses on Filevine administration, workflow improvement, and scalable processes for pre-litigation and related support functions.

Ideal candidates have strong legal background, personal injury experience, and hands-on experience with AI tools, legal-tech platforms, and automation, enabling streamlined operations and cross‑functional collaboration.

Qualifications

• Personal injury law experience required.
• Filevine experience required.
• Exposure to AI tools and automation in legal tech.
• Background in legal operations or process improvement.
• Experience with U.S. personal injury workflows.

Responsibilities

• Document and optimize legal operations workflows.
• Manage and improve Filevine processes.
• Lead AI and automation initiatives.
• Train staff on Filevine and workflows.
• Collaborate with global teams across departments.

Skills

Personal injury law experience

Filevine experience

AI / legal tech exposure

Legal operations background

Law degree or equivalent

US PI workflow experience

Analytical mindset

Global team collaboration

Education

Law degree or equivalent

Tools

CRM systems

Legal-tech platforms

Reporting tools

Automation tools

Job description

CEO Lawyer

CEO Lawyer Personal Injury Law Firm is dedicated to educating, empowering, and fighting for victims. With offices across the country, no matter where you are injured, our team of experienced lawyers is here to help you.

CEO Lawyer is a rapidly growing personal injury law firm headquartered in downtown Atlanta. We are known for our innovative approach to legal services and our commitment to operational excellence.

Our Core Values

• Trust – We build strong relationships through honesty, transparency, and reliability.
• Humility – We stay open to learning, feedback, and continuous improvement.
• Ethics – We act with integrity and always do what’s right.
• Hunger – We are driven, ambitious, and committed to excellence.
• Education – We value growth, development, and knowledge-sharing.
• Accountability – We take ownership of our actions and deliver on our commitments.
• Respect – We treat everyone with professionalism, empathy, and fairness.
• Teamwork – We collaborate and support each other to achieve shared success.

We are seeking a Legal Operations Specialist to support and optimize operations across our U.S.-based personal injury law firm with a global team. This role is ideal for a candidate with a strong legal background, hands‑on personal injury experience, and advanced knowledge of Filevine, who also brings a tech‑minded and automation‑focused mindset.

This person will help improve workflows, support legal teams, build scalable processes, contribute to AI and automation initiatives, and strengthen operational excellence across pre‑litigation and related legal support functions.

Key Responsibilities

Legal Operations & Workflow Improvement

• Ensure tasks, records, and case activity are properly documented and traceable in Filevine
• Filevine Administration & Process Support
• Support and improve personal injury workflows from intake through pre‑litigation and litigation support
• Build, document, and optimize legal processes, SOPs, and internal playbooks
• Improve operational consistency across U.S. and global teams
• Serve as a strong Filevine power user / process leader
• Support document organization, relabeling, task reassignment, auditing, and workflow hygiene
• Help maintain templates, case flows, data‑entry standards, and operational best practices
• Train team members on Filevine processes and case workflow usage

AI / Automation / Legal Tech

• Identify opportunities to use AI and automation to improve speed, quality, and efficiency
• Evaluate and support tools related to: document drafting, summarization, legal workflow automation, reporting and process monitoring.
• Collaborate with legal operations and tech stakeholders to implement scalable solutions
• Help translate legal workflows into automations, process logic, or improved tooling

Training & Cross-Functional Support

• Train and guide staff on operational workflows, Filevine usage, and process expectations
• Partner with legal, operations, QA, and tech teams to identify gaps and improve execution
• Support onboarding and follow‑up training for new team members

Required Qualifications

• Personal injury law experience is required
• Filevine experience is required
• Exposure to AI tools, legal‑tech platforms, automation tools, or systems implementation
• Strong background in legal operations, case management, or legal process improvement
• Legal background required, such as law degree, or equivalent substantial legal operations / legal casework experience
• Experience with U.S. personal injury workflows, including some combination of: intake, pre‑litigation, claims setup, medical records, litigation handoff and escalations.
• Strong organizational, analytical, and process‑improvement mindset
• Comfortable working with a global team in a fast‑paced law firm environment
• Strong written and verbal communication skills

Preferred Qualifications

• Experience training case managers, legal assistants, or legal teams
• Experience auditing workflows or improving team performance through process design
• Technical mindset or background in development, logic‑building, integrations, or systems thinking
• Experience working across multiple U.S. states in personal injury matters
• Experience with related tools such as CRM systems, legal‑tech platforms, or reporting tools

Salary Rate: $10 - $20 USD per hour depending on experience

Working hours: 8:00 am to 5:00 pm EST Time, Monday to Friday. (40 hours weekly)