Filevine Administrator

Filevine; United States; On-site; USD 80,000 - 95,000; Full time

Job summary

Filevine is seeking a detail-oriented Filevine Administrator to optimize legal tech usage for client firms. You will align technology solutions with operational goals, drive adoption across teams, and manage platform updates.

The role requires strong SaaS experience and a hands-on approach to training and support. The position focuses on Eastern Time Zone hours, with travel to client offices around the region as needed.

Qualifications

• Experience in legal operations and SaaS platforms.
• Proven ability to lead cross-functional projects.
• Strong training and documentation skills.
• Knowledge of legal workflows and regulatory compliance.
• Willingness to travel to client sites 5x per week.

Responsibilities

• Provide strategic guidance on system configurations and bespoke workflows.
• Resolve complex technical issues and provide comprehensive training and self-service resources.
• Drive organization-wide platform adoption and ROI through feature rollouts.
• Maintain subject matter expertise on Filevine roadmap and updates to keep the firm ahead of capabilities.
• Oversee onboarding and offboarding workflows to maintain data integrity and productivity.
• Evaluate existing workflows to identify inefficiencies and realign tools with business goals.

Skills

Technical expertise

Domain knowledge

System integrations

Collaborative leadership

Educational impact

Tech advocacy

Travel flexibility

Tools

Filevine

Job description

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Job Summary

We are seeking a detail-oriented and tech-savvy Filevine Administrator with strong experience in legal operations and project management to assist customers in optimizing their use of Filevine legal tech platform. This role is integral in aligning technology solutions with the client law firm’s operational goals, ensuring streamlined workflows, and driving adoption across teams.

The ideal candidate brings a background in technical system administration paired with proven experience in SaaS ecosystems, workflow automation, and platform administration. You’ll serve as both a problem-solver and a strategic advisor, capable of leading cross-functional initiatives, managing platform updates, and training staff.

This role will be covering Eastern Time Zone hours.

What You’ll Do

• Strategic Advisory: Provide expert guidance on system configurations and bespoke workflows to ensure the platform is architecturally aligned with the firm’s organizational structure.
• Operational Troubleshooting & Enablement: Resolve complex technical issues while fostering a culture of self-sufficiency through comprehensive training, documentation, and scalable self-service resources.
• Platform Optimization & Adoption: Drive organization-wide engagement by spearheading feature rollouts and identifying high-impact process improvements that maximize platform ROI.
• Product Evangelism & Continuous Education: Maintain deep subject matter expertise on the Filevine product roadmap (LEX, milestones, and iterative updates) to ensure the firm remains at the forefront of platform capabilities.
• Lifecycle Management: Oversee the technical components of personnel transitions, ensuring seamless onboarding and offboarding workflows to maintain data integrity and user productivity.
• Business Process Auditing: Systematically evaluate existing workflows to identify inefficiencies and realign digital tools with the firm's broader operational objectives.

What You’ll Need

• Technical Expertise: Hands-on administration of Filevine or comparable legal technology platforms.
• Domain Knowledge: Deep understanding of legal workflows, regulatory compliance, and high-level client service standards.
• System Integration: Proficiency in managing SaaS ecosystems, including system integrations and end-to-end process automation.
• Collaborative Leadership: Strong project management skills with a proven ability to lead cross-functional initiatives.
• Educational Impact: Outstanding communication abilities tailored for user training, technical support, and organizational change management.
• Technological Advocacy: A passion for solving complex problems, driving platform adoption, and empowering legal teams through technology.
• Industry Background: Previous experience in a law firm, legal department, or paralegal role is strongly preferred.
• Willingness to travel to Client office(s) 5x per week.

Compensation Information

80,000 - 95,000

The base salary range represents the low and high end of the salary range for this position. The total compensation package for this position will be determined by each individual’s location, qualifications, education, work experience, skills and performance.

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine’s equal employment opportunities, you may contact us at [e-mail]

Cool Company Benefits

• A dynamic, rapidly growing company, focused on helping organizations thrive
• Competitive & Fair Pay
• Opportunity to learn from a dedicated leadership team

Privacy Policy Notice

Filevine will handle your personal information according to what’s outlined in our Privacy Policy.

Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using 'filevine.com'. Other addresses reaching out are not affiliated with Filevine and should not be responded to.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.