Legal Operations Coordinator

Excelitas; Pittsburgh (Allegheny County); On-site; USD 52,000 - 75,000; Full time

Job summary

Excelitas in Pittsburgh, PA seeks a Legal Operations Coordinator to enhance the Legal Department's systems and processes, enabling data-driven decisions.

You will collaborate with attorneys, contract managers, paralegals, and cross-functional teams to ensure accurate workflows, databases, and reporting tools.

The role emphasizes data integrity, scalable processes, and operational excellence across mergers, acquisitions, and vendor interactions.

Qualifications

• Bachelor’s degree required; concentration in business, information systems, legal studies, or related field preferred.
• Experience with databases or structured data tools is desirable.
• Proficiency with Microsoft Excel and PowerPoint.

Responsibilities

• Support the maintenance of operational systems and databases, including matter, contract, and request-intake tools, ensuring data accuracy and usability.
• Assist in the implementation and administration of Legal technology tools, including the Contract Management System.
• Coordinate with Legal, Accounting and Outside Counsel to provide data regarding invoiced legal fees.
• Assist Corporate Development with due diligence coordination and administer due diligence databases.
• Document, standardize, and improve Legal Department processes and workflows.
• Coordinate cross-functional information requests from customers and vendors; assist with special projects.

Job description

Legal Operations Coordinator

We are seeking a Legal Operations Coordinator who will work out of our corporate headquarters in Pittsburgh, PA. The role supports the maintenance and improvement of the Legal Department’s operational systems, data, and processes to drive efficiency, consistency, and scalability. This role partners closely with attorneys, contract managers, paralegals, and cross‑functional stakeholders to ensure legal workflows, databases, and reporting tools are accurate, well‑maintained, and aligned with business needs. The position plays a critical role in enabling data‑driven decision‑making and supporting the Legal Department’s operational excellence initiatives.

Responsibilities

• Support the maintenance of operational systems and databases, including matter, contract, and request‑intake tools by helping ensure data accuracy, integrity, and usability;
• Support implementation and administration of Legal technology tools, including the Contract Management System, in collaboration with IT and vendors;
• Coordinate with Legal, Accounting and Outside Counsel to provide data regarding invoiced legal fees to support substantiation of accounting treatment for certain matters;
• Assist Corporate Development team with coordination of internal due diligence related to mergers, acquisitions and divestitures; administer due diligence databases;
• Document, standardize, and continuously improve Legal Department processes and workflows;
• Coordinate the completion of cross‑functional documentation and information requests from customers and vendors;
• Assist with special projects including system implementations and ad hoc reporting.

Experience Requirements

• At least 1 year of experience in legal operations, business operations, or similar role;
• Experience working with databases or structured data tools;
• Proficiency with Microsoft Excel and PowerPoint;
• Experience with legal or operational systems preferred.

Education Requirements

• Bachelor’s degree required; concentration in business, information systems, legal studies, or related field preferred.

Key Skills & Competencies

• Strong analytical and problem‑solving skills;
• Ability to translate data into actionable insights;
• Excellent organizational and documentation skills;
• Strong written and verbal communication skills;
• Ability to manage multiple priorities in a fast‑paced environment;
• High level of professionalism and discretion.

Additional Information

• Our hiring criteria meets the requirements of the OLF;
• All applicants must comply with the CGP (Controlled Goods Program);
• No relocation offered for this position;
• Equal Opportunity/affirmative Action Employer;
• Equal opportunity employer; Minorities/Female/Disability/Gender Identity/Sexual Orientation;