Legal Operations Coordinator

Aristocrat; Las Vegas (NV); On-site; USD 90,000 - 130,000; Full time

Job summary

Aristocrat is seeking a highly driven Legal Operations Coordinator to optimize the Legal department's efficiency through workflow automation and business intelligence. You will lead CLM integration with Salesforce, develop CLM reporting, and manage cross-functional initiatives.

The role emphasizes process improvement, project management, and confidentiality in handling sensitive documents within a fast-paced environment.

Qualifications

• 5+ years in a corporate legal environment with focus on operations and project management.
• Bachelor’s degree or Paralegal certificate or equivalent experience.
• Proven experience in process development and continuous improvement in legal systems.
• Self-motivated team player with ability to address business challenges.
• Familiarity with current and emerging technology and ability to manage projects effectively.
• Strong organizational and time management abilities with ability to handle heavy workload and deadlines.
• Proficiency with Adobe and Microsoft apps (Acrobat, Word, Excel, PowerPoint, SharePoint, Power BI).
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Must handle confidential and sensitive documents with discretion.

Responsibilities

• Lead the integration of the CLM system into Salesforce in collaboration with the CLM system owner.
• Develop deep knowledge of the CLM system for reporting, metadata, and templates.
• Assist with financial, vendor, contract, document, HR, and program management within Legal.
• Coordinate technology solution initiatives and the technology roadmap.
• Manage daily operations of the Legal Operations center of excellence.
• Source, evaluate, test, train, implement, and support new technology solutions, especially AI.
• Collaborate on policy governance with the Associate General Counsel – Compliance.
• Draft, review, and maintain compliance-related policies and procedures.
• Manage special projects with clear communication and timely completion.
• Document workflows and SOPs for internal audit.

Skills

Project management

Organizational skills

Time management

Collaboration

Education

Bachelor’s degree or Paralegal certificate

Tools

Adobe Acrobat

MS Word

Excel

PowerPoint

SharePoint

Power BI

Job description

Aristocrat is seeking an exceptionally driven and organized Legal Operations Coordinator to join our dynamic team! This critical role is built to improve the operational efficiency of our Legal department through flawless execution and collaboration. You will be an integral part of our mission to maximize efficiency through workflow automation and business intelligence. If you are ambitious and eager to make a significant impact, this opportunity is perfect for you.
What You'll Do

• In collaboration with the Contract Lifecycle Management (CLM) system owner, lead the integration of the CLM system into Salesforce, ensuring collaborator requirements are strictly met.
• Develop deep knowledge of the CLM system to understand and manage reporting, metadata, system functionality, and template creation.
• Assist with financial, vendor, contract, document, human resources, department, technology, knowledge, and program management within the Legal team.
• Coordinate technology solution initiatives, user engagement, and the technology roadmap, ensuring development requests are successfully implemented.
• Coordinate daily business operations of the Legal Operations center of excellence.
• Lead efforts to source, evaluate, test, train, implement, coordinate, and support new technology solutions, especially in AI.
• Collaborate with the Associate General Counsel – Compliance to develop and maintain a comprehensive policy governance program.
• Draft, review, and maintain compliance-related policies and procedures, ensuring alignment with regulatory requirements and business objectives.
• Manage and prioritize special projects, ensuring detailed communication and completion.
• Document workflows and Standard Operating Procedures (SOPs) for internal audit purposes.
  

What We’re Looking For

• A minimum of 5+ years in a corporate legal environment with a strong emphasis on operations and project management.
• Bachelor’s degree, Paralegal certificate, or equivalent experience required.
• Proven experience in process development and continuous process improvement in legal systems.
• Self-motivated great teammate with the ability to recognize and address business challenges.
• Familiarity with current and emerging technology and the ability to manage projects effectively.
• Strong organizational and time management abilities, capable of handling a heavy workload and meeting several deadlines.
• Proficiency with advanced Adobe and Microsoft apps (Acrobat, MS Word, Excel, PowerPoint, SharePoint, Power BI).
• Ability to work in a fast-paced environment and adapt quickly to changing priorities.
• Must handle highly confidential and sensitive documents and maintain confidentiality to protect the organization.
  

This job description may have been reviewed and enhanced using AI-assisted tools to improve clarity, consistency, and inclusivity. All final content, role requirements and hiring decisions remain subject to human review and approval by Aristocrat.Compensation Philosophy
We offer a comprehensive pay and benefits package designed to stay competitive in the market, support your wellbeing, and recognise your contribution to our success. Our approach is underpinned by a pay-for-performance belief in rewarding individual impact. Your specific compensation package will be determined by factors such as your skills, experience, qualifications, and location.
Depending on your role and location, you may be eligible for annual bonuses and incentives, health and wellbeing benefits, paid time off, retirement plans, insurance coverage, and other local or statutory benefits.
Specific details about compensation and benefits for this position will be discussed during the recruitment process.