Legal Operations Coordinator

American Heart Association; Dallas, Northern (TX, KY); On-site; USD 55,000 - 75,000; Full time

Job summary

The American Heart Association in Dallas, TX seeks a Legal Operations Coordinator to support the Legal and Compliance department. You will help with contract management, invoice processing, and mail handling, while maintaining SharePoint sites and assisting attorneys with AI tools and MS Office.

You will also participate in records destruction oversight and archival information research as part of the legal operations team.

Qualifications

• High school diploma or equivalent.
• 3 years of relevant work experience.
• Experience with Microsoft Office.
• Experience with records management software.
• Microsoft SharePoint training and experience.
• Skill in problem solving and decision making, ability to conceptualize and organize complex information and knowledge.

Responsibilities

• Support the contract management system by processing assigned intake requests, handling subsidiary organization requests, managing express-lane template workflows, and updating contract metadata.
• Handle the review and payment of invoices for the Legal department, including Records Retention.
• Process mail for the Legal and Compliance teams, including scanning and forwarding mail to offsite staff, tracking all service of process, and uploading matters to the contract management system when appropriate
• Support the Legal Operations Manager in maintaining SharePoint sites owned by Legal and Compliance.
• Provide general support to the attorneys on using Legal’s AI tools and Microsoft Office tools, including formatting documents and comparing contract versions.
• Assist the Records Manager with overseeing the destruction of materials placed in shred bins at the National Center and researching requests for archived historical information.
• Support legal operations and compliance projects assigned by the National Senior Director of Compliance.

Skills

Problem solving

Decision making

Organizing complex information

Education

High school diploma or equivalent

Tools

Microsoft Office

Records management software

Microsoft SharePoint

Job description

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for a Legal Operations Coordinator in our National Center office located in Dallas, TX.

The primary role of the Legal Operations Coordinator is to provide support to the Legal and Compliance department.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

• Support the contract management system by processing assigned intake requests, handling subsidiary organization requests, managing express-lane template workflows, and updating contract metadata.
• Handle the review and payment of invoices for the Legal department, including Records Retention.
• Process mail for the Legal and Compliance teams, including scanning and forwarding mail to offsite staff, tracking all service of process, and uploading matters to the contract management system when appropriate
• Support the Legal Operations Manager in maintaining SharePoint sites owned by Legal and Compliance.
• Provide general support to the attorneys on using Legal’s AI tools and Microsoft Office tools, including formatting documents and comparing contract versions.
• Assist the Records Manager with overseeing the destruction of materials placed in shred bins at the National Center and researching requests for archived historical information.
• Support legal operations and compliance projects assigned by the National Senior Director of Compliance.

Qualifications

• High school diploma or equivalent
• 3 years of relevant work experience
• Experience with Microsoft Office
• Experience with records management software
• Microsoft SharePoint training and experience
• Skill in problem solving and decision making, ability to conceptualize and organize complex information and knowledge.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; based on the type of position
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

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In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

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