Legal Operations Clerk - Civil Litigation

Scott & Associates, PC; Pasadena (CA); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with employer match

Company paid life insurance

Job summary

Scott & Associates, PC, a well-established multi-state legal recoveries firm based in Pasadena, CA, is seeking a motivated Legal Operations Clerk to join our team.

In this role you will review files, manage documentation, docketing, and coordinate with courts, enforcement officers, banks, and attorneys; proficiency in MS Office and confidentiality essential.

This position supports Attorneys in preparing and handling legal packages and contributes to efficient litigation workflows.

Qualifications

• At least two years of general office experience.
• At least one year of legal office experience or equivalent education.
• Proficient with MS Office (Word, Outlook, Excel).
• Ability to work with databases and online platforms.
• Strong English communication skills (oral and written).
• Commitment to confidentiality and professional ethics.

Responsibilities

• Review files to determine status and next steps; follow up with internal and external parties.
• Follow up to ensure files move through litigation and post-judgment processes.
• Obtain legal documents from court websites.
• Import documents into the firm’s case management system.
• File legal documents with the court and maintain accurate records.
• Assist with docket management and scheduling.
• Prepare, review, and assemble trial packages for attorneys.
• Generate and track judgment documents for review.
• Communicate with enforcement officers, courts, banks, servers, attorneys, and clients.
• Record information in the case management system accurately.

Skills

MS Office

Legal terminology

Communication

Confidentiality

Docket management

Self-motivation

Education

Equivalent education

Job description

Scott & Associates, PC is a well-established, multi-state legal recoveries firm. Since our founding in 2000, we’ve grown into a leading force in debt recovery, providing trusted and comprehensive legal solutions for financial institutions nationwide.

Our teams are driven, collaborative, and committed to delivering results.

We are seeking a motivated Legal Operations Clerk to join our Pasadena, CA-based team.

Job Responsibilities

• Review files to determine status and appropriate next steps. Follow up with internal and external parties to resolve
• Follow up to ensure files move through litigation and post judgment process efficiently
• Obtain legal documents from court websites
• Import documents into the Firm’s case management system
• File legal documents with the court
• Assist with docket management
• Prepare, review, and assemble trial packages
• Generate and prepare legal documents for Attorney review
• Generate and track judgment documents
• Communicate with enforcement officers, courts, banks, process servers, attorneys, and consumers
• Record information in the Firm’s case management system

Minimum Qualifications (Knowledge, Skills, and Abilities)

• At least two-years general office experience with at least one-year legal office experience or equivalent education
• Knowledge of legal principles and legal terminology.
• Proficient with MS Office (Word, Outlook, Excel).
• Ability to work with databases and on-line technological platforms
• Ability to be self-reliant and able to initiate communication with management
• Excellent interpersonal and analytical skills.
• Ability to be detail-oriented, diligent, and flexible
• Ability to handle conflicting time demands and focus on task completion with little direction or need for supervisory follow-up
• Proficient command of the English language in both oral and written format
• Ability to maintain confidentiality in a professional manner
• Ability to operate basic office equipment such as a copy machine, fax machine, printer, scanner, and computer.

Benefits

Eligible for medical, dental, vision, and company paid life insurance on the first of the month following 60 days of employment.

401(k) with employer match

Please visit our website, www.spalaw.com,for more information on our Firm.