Legal Operations and Contracts Specialist

Nomi Health; United States; Remote; USD 65,000 - 90,000; Full time

Job summary

Nomi Health in the United States is seeking an early-career Legal Operations and Contracts Specialist to help keep our legal function running smoothly. You'll support the Director of Legal across contract intake, NDAs, and contract systems while gaining hands-on training and increasing responsibility.

You’ll work with the CEO, COO, in-house and outside counsel, and you’ll learn to review first-pass contracts against templates, manage the Ironclad workflow, DocuSign templates, and the Salesforce

Qualifications

• 1–3 years of experience in a legal, paralegal, contracts, compliance, or operations role.
• Strong attention to detail and ability to stay organized across many concurrent requests.
• Good judgment and the instinct to ask for help or escalation when something doesn't look right.
• Clear written and verbal communication, and the ability to build good working relationships.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and the ability to learn new systems quickly.
• A curious, teachable mindset and a real desire to learn and expand your role.

Responsibilities

• Support the Director of Legal across contract intake, NDAs, and review work with guidance.
• Serve as day-to-day administrator for contract systems and repository management.
• Create and maintain standard order forms and CPQ quotes in Salesforce.
• Coordinate subpoenas and records requests, track responses.
• Assist with documenting independent contractors and corporate filings.
• Provide executive support to CEO, COO, and counsel as needed.

Skills

Attention to detail

Communication skills

MS Office

Organizational skills

Adaptability

Education

Bachelor's degree or equivalent paralegal experience

Tools

Ironclad

DocuSign

Salesforce CPQ

Job description

Who We Are

Nomi Health is rebuilding healthcare with services and technology solutions designed to make access to quality, affordable care simpler and more direct. We connect buyers, providers, and patients through an operating model focused on reducing complexity, improving transparency, and removing unnecessary cost from the healthcare system.

The Impact You’ll Make

We're hiring an early-career Legal Operations and Contracts Specialist to help keep our legal function running smoothly. You'll support the Director of Legal across contract intake, NDAs, contract systems, Deal Desk operations, corporate records, and subpoena response. You'll work with our CEO, COO, and in-house and outside counsel, and you'll get hands‑on training and steadily growing responsibility, including first‑pass contract review with guidance from counsel.

This is a strong launch point for a career in legal operations, contracts, or in‑house legal. If you're curious, organized, and hungry to learn, we want to hear from you.

What You’ll Do

Contract Intake, Triage, and Review

• Help the Director of Legal build and run our contracting process.
• Triage incoming legal and contracting requests, prioritize them, and route them to the right person. Learn when and to whom to escalate.
• Own our standard NDA process: requests, execution, and tracking.
• Learn to perform first‑pass redlines on data sharing agreements, non‑standard NDAs, and master agreements against our templates and positions, with guidance and review from counsel. Summarize key deviations and open issues.
• Support agreements for acquiring data from data providers and other vendors.
• Maintain and periodically review our templates for NDAs, order forms, and other client agreements.

Contract Systems and Repository

• Serve as day‑to‑day administrator for Ironclad (workflows, templates, permissions, user support, and migration of legacy contracts). Training is provided.
• Manage DocuSign envelopes, templates, routing, and tracking to completion.
• Maintain an organized contract repository covering executed order forms, data sharing agreements, NDAs, go‑lives, and terminations.
• Manage the internal sign‑off process and help ensure adherence to company policies.
• Assist with documenting independent contractors.

Order Forms and Deal Desk

• Create and maintain standard order forms aligned with current pricing and policy.
• Manage the Deal Desk inbox, including partner and direct‑client requests, new‑client processing, and change requests.
• Create and update accounts, opportunities, and CPQ quotes in Salesforce, and make sure required fields and contract execution dates are accurate.
• Follow up on outstanding or unsigned order forms.

Audits and Data Quality

• Perform the weekly Deal Desk audit and recurring monthly Salesforce data‑quality audits (lead source and influence source reviews, unknown‑account cases, debooking and termination reviews).
• Support projects to streamline contract databases and account information across our CRM and finance systems.

Policy Process

• Partner with team members on creating, reviewing, and maintaining internal policies.
• Assist with review cadence, policy storage, and version control.

Legal and Executive Support

• Partner with the CEO, COO, and counsel on document production, reviews, and ad hoc requests.
• Coordinate administrative tasks for contracts under negotiation and help clarify contract terms.
• Answer internal and external questions about contract terms.
• Handle sensitive and confidential matters with discretion.

Corporate Filings and Records

• Maintain corporate filings and records, track entities and filing deadlines, and update entity filings as needed.

Subpoena and Records Request Response

• Receive and respond to subpoenas and records requests, coordinate with internal teams to locate records, and track every request.

What We’re Looking For

Required

• 1–3 years of experience in a legal, paralegal, contracts, compliance, or operations role. Internships, law firm or in‑house legal experience, or equivalent experience count.
• Strong attention to detail and the ability to stay organized across many concurrent requests.
• Good judgment and the instinct to ask for help or escalation when something doesn't look right.
• Clear written and verbal communication, and the ability to build good working relationships.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and the ability to learn new systems quickly.
• Ability to adapt, pivot between priorities, and wear multiple hats.
• A curious, teachable mindset and a real desire to learn and expand your role.

Nice to Have

• Exposure to NDAs, data sharing or data use agreements, or basic commercial contracts.
• Familiarity with Ironclad or another CLM platform, DocuSign, or Salesforce (CPQ in particular).
• Interest in healthcare, data, or SaaS businesses.
• Bachelor's degree or equivalent paralegal experience. A paralegal certification is not required.

Why Join Us

• Hands‑on mentorship from the Director of Legal and exposure to our CEO, COO, and outside counsel.
• Broad exposure across contracts, data licensing, privacy, and corporate governance in healthcare, finance, and technology.
• A clear path to grow into more responsibility as your skills develop.
• Fully remote work with a ~250‑person company.

Equal Opportunity

Nomi Health is an equal opportunity employer. We are committed to building a workplace where qualified applicants and team members are considered for opportunities without regard to legally protected characteristics.