Legal Operations and Contract Specialist

Greystar; United States; Remote; USD 60,000 - 70,000; Full time

Job summary

A leading global real estate company is seeking a Legal Operations and Contract Specialist to support its legal department. This role involves contract negotiation, lifecycle management, and legal billing oversight, requiring strong organizational skills and a bachelor's degree. Ideal candidates will have experience in legal operations and familiarity with CLM systems.

Benefits

Competitive Medical, Dental, Vision, and Disability & Life insurance benefits.

Generous Paid Time off.

401(k) with Company Match.

Paid Parental Leave.

Employee Assistance Program.

Critical Illness and Accident Insurance.

Qualifications

• 3+ years of experience in contract negotiation, legal operations, or legal administration.
• Strong understanding of legal terminology and commercial contracting.
• Experience with Ironclad or other CLM systems preferred.

Responsibilities

• Prepare and negotiate client and vendor contracts.
• Manage the contract lifecycle and advise internal teams on contractual terms.
• Review and validate invoices from outside counsel.

Skills

Contract negotiation

Legal operations

Risk management

Attention to detail

Interpersonal skills

Education

Bachelor's degree

Tools

Ironclad CLM

eBilling platforms

Microsoft Office

Job description

Legal Operations and Contract Specialist

Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $320 billion of real estate in 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 1,000,000 units/beds globally, and has a robust institutional investment management platform comprised of more than $79 billion of assets under management, including over $36 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com .

JOB DESCRIPTION SUMMARY

The Legal Operations Associate is responsible for supporting the legal department through the preparation and negotiation of client and vendor contracts, management of the full contract lifecycle, administration of the Ironclad CLM system, and oversight of legal billing and expense tracking. This role partners closely with legal counsel, business stakeholders, outside vendors, and finance to drive efficiency, reduce risk, and ensure compliance with company policies.

ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $320 billion of real estate in 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 1,000,000 units/beds globally, and has a robust institutional investment management platform comprised of more than $79 billion of assets under management, including over $36 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com .

JOB DESCRIPTION SUMMARY

The Legal Operations Associate is responsible for supporting the legal department through the preparation and negotiation of client and vendor contracts, management of the full contract lifecycle, administration of the Ironclad CLM system, and oversight of legal billing and expense tracking. This role partners closely with legal counsel, business stakeholders, outside vendors, and finance to drive efficiency, reduce risk, and ensure compliance with company policies.

JOB DESCRIPTION

Key Responsibilities:

Contract Lifecycle Management & Legal Support

• Prepare and negotiate client and vendor contracts, identifying business terms, legal risks, and areas of improvement.
• Manage the contract lifecycle, including intake, drafting, execution, tracking of client-specific requirements, and contract abstraction.
• Advise internal teams on contractual terms, risk exposure, and compliance with existing agreements.
• Support the legal team in managing commercial litigation and claims, including assisting with pleadings, discovery, investigations, and coordination with outside counsel.

Ironclad CLM Administration

• Configure and maintain Ironclad workflows (e.g., NDAs, MSAs, SOWs) with approval logic, conditional routing, and data fields.
• Manage contract templates and clause libraries, including standardization and version control.
• Set up and maintain user roles, permissions, and department-specific access.
• Collaborate with IT and vendors to support integrations with systems such as Salesforce, DocuSign, Microsoft 365, Slack, Workday, or other tools.
• Build dashboards and generate reports to track contract turnaround time, workload, and performance metrics.
• Provide user training, documentation, and ongoing support for Ironclad users.

Legal Billing & Expense Management

• Review and validate invoices from outside counsel, ensuring compliance with billing guidelines, matter codes, and timekeeper approvals.
• Use eBilling platforms (e.g., SimpleLegal, Legal Tracker, or similar) to route invoices for approval, track budgets, and generate spend reports.
• Maintain accurate tracking of legal spend by matter, business unit, or law firm and assist with budget forecasting and variance analysis.
• Prepare reports for internal use, including spend trends, law firm performance, and budget utilization.
• Additional administrative duties as assigned.

Qualifications & Skills:

• Bachelor's degree required; 3+ years of experience in contract negotiation, legal operations, or legal administration.
• Strong understanding of legal terminology, risk management, and commercial contracting.
• Experience with Ironclad or other CLM systems preferred.
• Familiarity with eBilling tools (e.g., Legal Tracker, SimpleLegal) and LEDES/UTBMS billing codes preferred.
• Excellent organizational skills and high attention to detail.
• Proficient in Microsoft Office, especially Excel; experience with Power BI a plus.
• Strong interpersonal and communication skills with the ability to collaborate across departments.
• Ability to manage multiple priorities in a deadline-driven environment with minimal supervision.

#LI-RS1

The salary range for this position is $60,000 - $70,000

Additional Compensation:

Many factors go into determining employee pay within the posted range including business requirements, prior experience, current skills and geographical location.

• Corporate Positions : In addition to the base salary, this role may be eligible to participate in a quarterly or annual bonus program based on individual and company performance.

• Onsite Property Positions : In addition to the base salary, this role may be eligible to participate in weekly, monthly, and/or quarterly bonus programs.

Robust Benefits Offered*:

• Competitive Medical, Dental, Vision, and Disability & Life insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.

• Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.

• For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.

• 6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).

• 401(k) with Company Match up to 6% of pay after 6 months of service.

• Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).

• Employee Assistance Program.

• Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.

• Charitable giving program and benefits.

*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority.

Greystar will consider for employment qualified applicants with arrest and conviction records.

CLOSING DATE

June 15, 2025

About the company

At Greystar, we offer apartments in desirable locations near shopping, dining, and workplaces. Browse through our wide selection of apartments for rent and find your dream home today.

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