Legal Operations Administrator

Deel; Northern (KY); Remote; USD 65,000 - 95,000; Full time

Benefits offered by this job

Equity incentives

Remote work with global reach

Generous PTO

Job summary

Ledn is seeking a full-time Legal Operations Administrator to lead legal records and entity management across jurisdictions, while coordinating workflows for the legal and compliance team. This role emphasizes AI-enabled systems, meticulous organization, and cross-functional collaboration.

You will support regulatory licensing, due diligence, and contract lifecycle activities, with remote-first flexibility and a strong emphasis on process improvement and efficiency.

Qualifications

• 5+ years of experience in a law clerk, legal administrative, legal operations, or related role.
• Aptitude for AI systems and processes; eager to build and improve them with tech colleagues.
• Exceptional organizational skills and attention to detail to build efficient processes.
• Experience working with entities across multiple jurisdictions.
• Experience with due diligence, maintaining minute books, and regulatory filings.
• Experience with contract lifecycle management tools or legal operation systems.

Responsibilities

• Design and administer intake processes for legal and compliance requests (e.g., contract reviews, reviews, inquiries).
• Partner with AI/Data team to design and iterate on AI-enabled systems and workflows.
• Support legal/compliance workflows: matter tracking, resource planning, calendar coordination.
• Manage invoicing, record-keeping, and other administrative processes for the team.
• Support regulatory licensing applications and regulator inquiries across jurisdictions.
• Manage corporate records, registrations, filings, and equity plan tooling (Carta).

Skills

AI systems

Organizational skills

Attention to detail

Independent worker

Collaboration

Tools

Carta

Job description

Legal Operations AdministratorJob detailsDepartment / LegalUnited StatesFull-timeRemote**Legal Operations Administrators, Ledn is interested in hearing from you!**Ledn is the leading bitcoin-backed lender dedicated to providing secure, transparent, and efficient digital asset-based solutions. Our mission is to help clients build long-term wealth in hard assets by offering a suite of innovative products, including interest-earning accounts, loans, and trading services. Serving 100+ markets with $11B in loans issued since 2018, Ledn continues to expand its reach, ensuring clients can access reliable financial products wherever they are.Our team at Ledn is a passionate group of individuals from diverse backgrounds. What we all have in common is an unshakeable conviction that digital assets can democratize access to the global economy and Ledn’s suite of products & services can play a critical role in doing so. The core values that guide us are: act with integrity always, own it, have a passion for progress, and lead with empathy. Combining these values with our conviction make Ledn an unstoppable force in changing the world for the better. Come join us as we build, innovate and revolutionize financial services!**THE OPPORTUNITY:**We are looking for a full-time **Legal Operations Administrator** to join our small but growing legal and compliance team to help it navigate the demands of a fast-paced operating environment. In this role, you will lead legal records and entity management for multiple Ledn entities across multiple jurisdictions, coordinate operational workflows for the legal and compliance team, and provide administrative support to various legal and regulatory compliance initiatives that are critical to Ledn’s success.You will initially report to Ledn’s Senior Corporate Counsel and work closely with the broader legal and compliance team, as well as Finance, People, Product, and other business stakeholders.This is an adaptive role in a fast-paced, dynamic environment. You must be a self-starter, agile with technology, meticulous in your organization and attention to detail, and be willing to learn and embrace the use of artificial intelligence tools to assist with your workflows. You will thrive at Ledn if you are a curious, adaptable professional who is eager to learn, grow, and continuously improve.**ABOUT THE ROLE:****Legal Operations & Process Management*** Design and administer the intake processes for legal and compliance requests (e.g., contract reviews, marketing reviews, customer inquiries, regulatory/law enforcement requests).* Partner with Ledn’s AI and Data team to design, build, and iterate on AI-enabled systems, workflows, and automations that support the legal and compliance team, and maintain the legal and compliance team’s data, records, and knowledge sources that these AI systems rely on.* Support legal and compliance team workflows, including matter tracking, resource planning, and calendar coordination.* Manage invoicing, record-keeping, and other administrative processes for the legal and compliance team.**Legal and Regulatory Compliance Support*** Support legal reviews of basic commercial agreements such as NDAs, simple leases, and insurance policies.* Support regulatory licensing applications and regulator inquiries across multiple jurisdictions, including gathering relevant documents, coordinating responses, and tracking progress.* Support due diligence requests from internal and external stakeholders.**Corporate Records & Entity Management*** Manage corporate records, registrations, and filings for multiple Ledn entities in the Cayman Islands, US, Spain, UK, Canada and other jurisdictions as we expand.* Maintain minute books, corporate resolutions, director and officer records, and corporate organizational charts for multiple Ledn entities.* Coordinate with external corporate service providers, local counsels, and internal stakeholders to ensure filings, responses to external requests, and deadlines are addressed in a timely manner.* Administer the company’s equity incentive plan management system (Carta).**WHAT YOU BRING TO LEDN:*** 5+ years of experience in a law clerk, legal administrative, legal operations, law firm coordinator, or related role.* Demonstrated aptitude for AI systems and processes. You are eager to help build, test, and improve them alongside technical colleagues.* Exceptional organizational skills, attention to details, and demonstrated ability to build processes that promote efficiency.* Experience working with entities across multiple jurisdictions.* Experience with supporting due diligence, maintaining minute books, and performing legal and regulatory compliance filings.* Experience with contract lifecycle management tools or legal operation systems* Excellent technology skills and comfortable with learning new tools, including AI. You are keen to embrace AI tools to accelerate learning, enhance decision-marketing, improve quality of work product, and support smarter ways of working.* You are resourceful and love seeing challenging projects through from start to finish.* Ability to work independently, prioritize competing tasks to meet deadlines, and take the initiative to get the job done.* You have a passion for collaboration, making an impact, and driving change.* Must be willing to undergo applicable background and employment verification checks, in compliance with local laws and regulations, if selected.* Candidates must be available to work during Eastern Standard Time (EST) or Central Standard Time (CST) business hours.**NICE TO HAVE:*** Experience working in regulated industries (e.g., financial services, fintech, crypto).* Fluency in Spanish (reading, writing, verbal communication) is an asset.* Exposure to regulatory, operational, or compliance considerations in financial services.**CULTURE FIT:**We’re looking for more than just operational excellence — we want a self-starter who thrives in the startup or tech environment and embodies our values. The ideal candidate will:* Have a passion for progress by being adaptable and resilient, and is comfortable navigating ambiguity in a high-growth, fast-paced environment.* Have a builder’s mindset, excited to create, iterate, and scale.* Be a collaborative partner, able to influence across functions and cultures with empathy and clarity.* Demonstrate integrity and accountability, especially in managing confidential information across diverse legal and cultural contexts.* Be genuinely curious about AI and emerging technology, with the aptitude to learn new systems quickly and the judgment to know when human review is essential.**A TASTE OF WHAT WE PROVIDE:*** As one of the world’s leading digital asset companies, we provide tremendous growth opportunities.* Comprehensive, best-in-class total rewards package that starts on your first day! + We offer a competitive PTO package that ensures you have the time off you deserve. + Ownership in the company. Through shared equity, Ledn employees are stakeholders in the company and the future of the digital economy.* We offer every employee the opportunity to work remotely anywhere in the world for up to 180 days (subject to restrictions).* A career that provides you with purpose in your job. We remove barriers so you love what you do.The base salary range for this role is **$65,000–$95,000 USD**, depending on experience, skills, internal equity and location. This role is also eligible for competitive equity participation as part of Ledn’s total compensation package.**Ledn** is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.**Ledn** is committed to providing reasonable accommodations to qualified individuals with disabilities. You may reach out to the Ledn team by emailing [e-mail] for accommodation requests throughout all stages of the recruitment process. Requests will be addressed confidentially.**LEDN WORKING ENVIRONMENT:**Our Ledn team is truly global in nature with our people spanning across North America, Latin America, South Africa and Europe. We are a remote first environment.**Please note**, due to the high volume of applications, only those applicants that qualify will be contacted.**No agencies or recruiters please.** We do not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes.