Legal Office Operations & Admin Specialist

Sidley Austin LLP; Los Angeles (CA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Bonus eligibility

Benefits package

Job summary

Sidley Austin LLP in Los Angeles, CA, seeks an Administrative Assistant to provide administrative, reception, and facilities support in a fast-paced legal office.

You will assist the Office Manager, Attorneys, Staff, Visitors, and Vendors, managing scheduling, meetings, records, events, and office operations while maintaining a professional, confidential environment. Competitive salary and benefits offered.

Qualifications

• High school diploma or GED required.
• Preferred experience in a law firm or professional services environment.
• Strong organizational, communication, and confidentiality skills.

Responsibilities

• Provide general administrative support to Office Manager, Attorneys, Management, and Staff.
• Assist with scheduling, meeting coordination, conference room reservations, and office communications.
• Prepare, organize, and maintain office records, reports, and correspondence.
• Assist with coordination of office events, onboarding activities, and employee programs.
• Assist with processing vendor invoices.
• Provide primary and backup reception coverage and greet visitors professionally.
• Coordinate guest arrivals, deliveries, and conference room hospitality services.
• Support facilities-related projects, office moves, and workspace preparations.
• Plan, coordinate, and execute office-related projects; follow up on tasks and deadlines.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Problem-solving

Discretion

Teamwork

Education

High school diploma or equivalent

Job description

Sidley Austin LLP in Los Angeles, CA, seeks an Administrative Assistant to provide administrative, reception, and facilities support in a fast-paced legal office.

You will assist the Office Manager, Attorneys, Staff, Visitors, and Vendors, managing scheduling, meetings, records, events, and office operations while maintaining a professional, confidential environment. Competitive salary and benefits offered.