Legal Office Administrator 1, OGC

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player seeks a dedicated Legal Office Administrator to enhance contract management within the Department of Transportation. This role offers a unique opportunity to leverage your legal expertise in a dynamic environment, ensuring compliance and effective communication between legal teams and clients. You will be involved in reviewing contracts, maintaining compliance with Commonwealth policies, and facilitating contract execution. Join a team that values ambition and offers a supportive atmosphere where your contributions will make a significant impact on public service in Pennsylvania.

Qualifications

• Two years of varied office management or staff work in a legal office.
• Strong interpersonal skills including active listening and collaboration.

Responsibilities

• Coordinate and manage tasks related to DOT contracts.
• Serve as the primary point of contact between attorneys and clients.

Skills

Communication Skills

Decision-Making

Problem-Solving

Interpersonal Skills

Education

Two years of office management or staff work

Tools

Legal Approval Tracking System (LATS)

Engineering and Construction Management System (ECMS)

SAP

DOTgrants

eGrants

Supplier Relationship Management (SRM)

Job description

Are you skilled in communication, decision-making, and problem-solving? If so, consider joining the Department of Transportation (DOT), Office of Chief Counsel (OCC), General Law Division as a Legal Office Administrator 1. This position gives you the opportunity to utilize your extensive legal knowledge to coordinate and manage a variety of tasks and projects related to DOT contracts. Your work will focus on ensuring contracts are negotiated, drafted, and reviewed for form and legality according to PennDOT and Office of General Counsel (OGC) standards. If you believe you have what it takes to succeed in this position, we need your ambition on our team!

As a Legal Office Administrator, you will utilize your detailed knowledge of Commonwealth contract policies, to analyze existing contracts in accordance with those policies for administration and compliance as well as coordinate the execution of contract agreements. You will have the opportunity to serve as the primary point of contact and liaison between OCC attorneys and internal/external clients from initiation of the contract through the conclusion of the contract lifecycle. Work also involves assisting with logging, assigning, and tracking contracts into the Legal Approval Tracking System (LATS), Engineering and Construction Management System (ECMS), SAP, DOTgrants, eGrants, RAS, and Supplier Relationship Management (SRM). Additional responsibilities include:

1. Preliminarily reviewing all contracts, ensuring they are acceptable for the attorney's approval
2. Maintaining working knowledge of contract review and submission procedures of Comptroller's Office, OGC, and OAG
3. Preparing forms for submission of contracts to OGC and OAG for legal review
4. Preparing e-mails for electronic contracts (SRM PO and SRM contracts) that go to OGC and OAG
5. Developing checklists, flowcharts, and other information to assist in contract development and processing

Make your career aspirations a reality with us!

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week, upon successful completion of the required training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of varied office management or staff work within a public or private legal office.

Additional Requirements:

• You must possess good interpersonal skills, including active listening communication, collaboration, and problem-solving.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [e-mail].

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.