Legal Office Administrator 1, OGC

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Legal Office Administrator 1 to join their dynamic team. This role offers an exciting opportunity to leverage your legal knowledge in managing DOT contracts, ensuring they meet compliance and legal standards. You will be the key liaison between attorneys and clients, facilitating contract negotiations and reviews. The position provides a structured work schedule with the potential for part-time telework, making it ideal for those looking to balance professional and personal commitments. If you're ready to take on a pivotal role in a supportive environment, this opportunity is for you.

Qualifications

• 2 years of office management or staff work in a legal office required.
• Strong interpersonal skills and ability to perform essential job functions.

Responsibilities

• Coordinate and manage tasks related to DOT contracts.
• Serve as the primary contact between attorneys and clients.
• Review contracts for compliance and legality.

Skills

Communication Skills

Decision-Making

Problem-Solving

Interpersonal Skills

Tools

Legal Approval Tracking System (LATS)

Engineering and Construction Management System (ECMS)

SAP

DOTgrants

eGrants

Supplier Relationship Management (SRM)

Job description

Are you skilled in communication, decision-making, and problem-solving? If so, consider joining the Department of Transportation (DOT), Office of Chief Counsel (OCC), General Law Division as a Legal Office Administrator 1. This position gives you the opportunity to utilize your extensive legal knowledge to coordinate and manage a variety of tasks and projects related to DOT contracts. Your work will focus on ensuring contracts are negotiated, drafted, and reviewed for form and legality according to PennDOT and Office of General Counsel (OGC) standards. If you believe you have what it takes to succeed in this position, we need your ambition on our team!

As a Legal Office Administrator, you will utilize your detailed knowledge of Commonwealth contract policies to analyze existing contracts in accordance with those policies for administration and compliance as well as coordinate the execution of contract agreements. You will have the opportunity to serve as the primary point of contact and liaison between OCC attorneys and internal/external clients from initiation of the contract through the conclusion of the contract lifecycle. Work also involves assisting with logging, assigning, and tracking contracts into the Legal Approval Tracking System (LATS), Engineering and Construction Management System (ECMS), SAP, DOTgrants, eGrants, RAS, and Supplier Relationship Management (SRM). Additional responsibilities include:

• Preliminarily reviewing all contracts, ensuring they are acceptable for the attorney's approval.
• Maintaining working knowledge of contract review and submission procedures of Comptroller's Office, OGC, and OAG.
• Preparing forms for submission of contracts to OGC and OAG for legal review.
• Preparing e-mails for electronic contracts (SRM PO and SRM contracts) that go to OGC and OAG.
• Developing checklists, flowcharts, and other information to assist in contract development and processing.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week, upon successful completion of the required training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements:

• Two years of varied office management or staff work within a public or private legal office.

Additional Requirements:

• You must possess good interpersonal skills, including active listening communication, collaboration, and problem-solving.
• You must be able to perform essential job functions.