Legal & Office Administrator

Paycom; Denver (CO); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical Insurance

Health Savings and Flexible Spending

Dental Insurance

Vision Insurance

401K, Employer Match

PTO & Vacation

Job summary

Paycom is seeking an Office Administrator to support our Denver office with hands-on administrative, HR, and legal/entity-management duties. The role reports to the Director of Administration and will evolve toward a hybrid schedule over time.

The position centers on office operations, HR administrative support, and legal administration across our business entities. Strong organizational and communication skills are essential to succeed in a fast-paced environment.

Qualifications

• Two plus years of administrative experience with paralegal or legal support preferred.
• Strong organizational and documentation skills.
• Excellent written and verbal communication; handles sensitive information discreetly.

Responsibilities

• Provide day-to-day office administration for the Denver location, including mail handling and scanning documents.
• Coordinate facilities, supplies, and vendor relationships for the Denver office.
• Support HR tasks such as onboarding/offboarding paperwork and personnel file organization.
• Maintain and manage entity records and corporate governance documentation with legal counsel.
• Track compliance deadlines; file annual reports and renewals to keep entities in good standing.
• Maintain corporate records/minute books for multiple entities and coordinate filings.
• Liaise with registered agents, outside counsel, and government agencies on entity matters.
• Provide paralegal-level support: drafting, proofreading and organizing routine legal documents.
• Coordinate notarization and document execution when needed; assist with financing/contracts docs.
• Support due diligence and document requests for transactions; collaborate cross-functionally.

Skills

Administrative experience

Paralegal support

HR administration

Attention to detail

Education

Paralegal certification preferred

Tools

Microsoft Office Suite

Job description

We are seeking an Office Administrator to support our Denver office by providing hands-on administrative, HR, and legal/entity-management across the organization. This role will report to and work closely with the Director of Administration, who supports the company's owners and CEO. They will have an increasing range of responsibilities that is customary with a growing company. This is an on-site role with the opportunity of transitioning to a hybrid schedule over time. This role is centered on office operations, HR-related administrative support, and legal administration activity across the company's business entities.Legal & Office Administrator Responsibilities:Office Administration: Provide day-to-day office administration support for the Denver location, including scanning documents, handling incoming mail, and general office operations.Facilities & Vendor Coordination: Manage office supply ordering, vendor coordination, and facilities logistics for the Denver office.Front-Office Support: Serve as a point of contact for incoming calls, visitors, and general office inquiries.HR Support: Support HR-related administrative tasks as needed, including onboarding/offboarding paperwork and personnel file organization.Entity & Legal Administration: Maintain and manage documentation and details related to the company's business entities, working closely with legal counsel and leadership to keep entity records organized and current.Compliance Tracking: Track compliance deadlines and coordinate timely filing of annual reports, business license renewals, and other state filings to keep all entities in good standing.Corporate Recordkeeping: Maintain corporate records and minute books (physical and/or digital) for each entity, including officer/manager appointments and formation documents.External Liaison: Serve as liaison with registered agents, outside counsel, and government agencies on entity-related correspondence and filings.Paralegal Support: Provide paralegal-level support on legal and entity matters as needed, including drafting, proofreading, and organizing routine legal correspondence and documents under attorney guidance.Document Execution: Coordinate notarization and document execution processes as needed.Transaction Support: Support due diligence and documentation requests for financing, contracts, or other corporate transactions as needed.Cross-Functional Collaboration: Collaborate cross-functionally with multiple departments across the organization.Systems: Use the company's existing expense management system as needed; no specialized software experience required.Two plus years of administrative experience with paralegal, or legal support preferred.Working knowledge of corporate governance and entity-management fundamentals (annual reports, registered agents, maintaining good standing).Comfortable working on-site, with flexibility to shift to a hybrid schedule over time.Strong organizational skills and comfort managing detailed documentation across multiple business entities; comfortable working independently with minimal supervision while juggling deadlines.Excellent written and verbal communication skills, with strong attention to detail and discretion handling sensitive information.Able to work cross-functionally and support a small, fast-paced office.Proficiency with Microsoft Office Suite; familiarity with entity-management or document-management platforms is a plus, not required.Prior experience in a small or growing company setting is a plus, given the wear-many-hats, generalist nature of the role.Working Conditions:Frequently required to sit, walk, and stand.Frequently use hands, arms, and fingers for high volume of typing, etc.Occasionally lift and/or move up to 20 pounds.Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently.Benefits:Medical Insurance (first day of the month after starting date)Health Savings and Flexible Spending AccountDental InsuranceVision InsuranceLife Insurance and AD&D, Employer PaidShort Term DisabilityLong Term DisabilityEmployee Assistance ProgramAccident Insurance, optionalCritical Illness Insurance, optional401K, Employer MatchPTO & Vacation Pay9 Paid HolidaysCompany Product DiscountsTuition Reimbursement, up to $5,000.00 per calendar yearMaternity/Paternity/Adoption LeaveCompany Incentive PlanBereavement PayRelocation AvailableUtah Flour Milling DBA Greenfield Milling is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state, or local law.