File Assistant

Hall & Evans, LLC; Denver (CO); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Onsite gym

Job summary

Hall & Evans, LLC in Downtown Denver seeks an experienced File Assistant to join our administrative support team. This role primarily supports our Legal Assistants and Paralegals with maintaining client files, both electronic and hard copy, and assisting with trial preparation. This in-office position runs Monday–Friday, 8 AM–5 PM.

Proficiency with Word, Outlook, Excel, and Adobe Pro; familiarity with iManage and Office 365 is a plus. High School Diploma or GED required.

Qualifications

• Previous experience in a law firm is preferred.
• Knowledge of legal documents and procedures.
• Strong organizational skills, detail-oriented and accurate.
• Ability to work independently and as part of a team, with good communication skills.

Responsibilities

• Maintain client files (electronic and hard copy) and support filing projects.
• Create/update physical and electronic file indexes; label and organize sub-files.
• Assist with trial preparation and coordination of document production.
• Receptionist back-up and hospitality duties for firm events; interact with staff, clients, and vendors.

Skills

Legal document knowledge

Organizational skills

Team player

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Word

Outlook

Excel

Adobe Pro

HP Autonomy Worksite-iManage

Office 365

Job description

Description

Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office needs along with supporting our Legal Assistants and Paralegals with fulfilling requests in providing ongoing maintenance of client files, electronic and hard copy projects, and trial preparation.

Requirements

This position requires the employee to be in the office Monday-Friday, 8 AM - 5 PM.

• Previous experience working in a law firm, preferred;
• Knowledge and understanding of legal documents;
• Strong organizational skills, detail-oriented and accurate;
• Ability to work independently and as part of a team, self-starter;
• Strong verbal and written communication skills;
• Strong reading and comprehension skills;
• Ability to preserve and maintain confidential information, including, but not limited to, protected health information;
• Ability to work and adapt in a fast-paced environment while under pressure to meet tight deadlines with accuracy;
• Monitor workflow to ensure jobs are completed efficiently, accurately and within deadlines;
• Strong ability to prioritize multiple projects based on deadlines;
• Ability to multi-task and adjust to changing priorities and understand and follow both written and oral instruction;
• Competency in the use of basic office equipment, including but not limited to copiers, mail meter, and binding equipment;
• Strong customer service skills, frequent interaction with internal and external customers including staff, clients, management and vendors where courtesy and tact are required;
• Compile, copy, scan, sort, bind, and index legal documents by the client, matter, and sub-file categories;
• File documents according to the individual attorney, paralegal, or legal secretary/assistant instructions;
• Create or update physical and electronic file indexes;
• Create labels, file folders, and sub-folders;
• Receptionist back-up, and:
• Hospitality duties, including set-up and tear-down of Firm events.

Physical requirements include the ability to:

• Stand and/or sit for extended periods of time;
• Bending and lifting up to 50 lbs. and up to 35 lbs. on a regular basis;
• Go up and down stairs frequently;
• Climb on step stools and ladders as needed;
• Physically able to transport large/heavy files and records storage boxes using hand carts and dollies as needed, and;
• Routinely lift and transport client files and records boxes;
• Conference Room set-up;
• New office set up;
• Kitchen clean-up and stocking, and;
• Assistance with events.

Required Computer Skills/Knowledge

• Proficient with Microsoft Word, Outlook, Excel, and Adobe Pro, and;
• HP Autonomy Worksite-iManage and Office 365 experience is a plus.

Required Education

• High School Diploma or GED

The hiring range for this position is $42,000 - $48,000 annually.

This position will be posted through August 7, 2026.

Are we the right fit for you?

• Financial stability;
• Great benefits, many that are 100% paid by the Firm;
• A professional work environment, yet has a casual dress code, in a modern office setting;
• A culture that is respectful and collegial;
• Onsite training to promote a continuous learning environment;
• Current technology and our own in-house IT professionals, and;
• Free on-site gym for building employees!

Hall & Evans, LLC provides equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.