Legal Leasing Assistant

POP MART; California (MO); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401k

Health insurance

PTO

Paid sick leave

Family leave

Job summary

POP MART in Culver City, CA is seeking a detail-oriented Legal Leasing Assistant to support the Real Estate team with lease documents, agreements, and store-opening records. The role emphasizes organization, deadline management, and cross-functional coordination in a fast-paced environment.

The candidate should have 2+ years in a similar role, strong MS Office skills, PDF handling, and familiarity with DocuSign. This onsite position supports POP MART’s North American growth.

Qualifications

• 2+ years in administrative, office, legal assistant, real estate, leasing, or similar role.
• Strong organizational skills with high attention to detail and accuracy.
• Ability to manage multiple documents, deadlines, and priorities in a fast-paced environment.

Responsibilities

• Maintain and update daily leasing pipeline spreadsheets, contract trackers, and status reports for active store deals.
• Prepare finalized lease and contract execution packages and coordinate routing to executives, landlords, and stakeholders.
• Manage electronic signatures via DocuSign or similar platforms and track document completion.
• Archive executed leases, amendments, notices, and related documents in electronic filing systems.
• Distribute contracts to internal partners including Finance, Accounting, Retail Operations, Real Estate, and cross-functional teams.
• Support document review by formatting, proofreading, and assisting with redlines and comparisons.
• Track outstanding documents, signatures, approvals, and deadlines; proactively follow up with stakeholders.
• Maintain up-to-date records to ensure visibility into active agreements.
• Coordinate meetings, organize materials, and provide general admin support to Real Estate and leasing teams.
• Partner with internal teams to support POP MART’s retail expansion across North America.

Skills

Organization

Attention to detail

Multitasking

Written communication

Tools

DocuSign

PDFs

Microsoft Word

Microsoft Excel

Job description

POP MART (09992.HK), founded in 2010, is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services, and immersive entertainment experiences to consumers.

POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established IP development and operation system. Its portfolio includes iconic IPs such as MOLLY, SKULLPANDA, DIMOO, THE MONSTERS, and Hirono. By launching art toys and derivative products based on these IPs, POP MART continues to lead trends in consumer culture. As of the end of first half of 2025, POP MART operates over 550 physical stores and more than 2,500 Robo Shops across the world. Through multiple cross-border e-commerce platforms, the company has reached audiences in over 90 countries and regions, bringing joy to young consumers around the world.

Position: Legal Leasing Assistant

Location: Culver City, CA

Department: Real Estate Legal Leasing

Salary: $70,000 - $80,000

Opportunity Overview

POP MART is looking for an organized, detail-oriented Legal Leasing Assistant to support our Real Estate team and legal leasing operations. This role will play an important part in keeping lease documents, contracts, approvals, and store-opening documentation organized and moving through the appropriate processes.

The ideal candidate is highly organized, comfortable managing multiple priorities, and meticulous when working with documents and deadlines. Previous experience in real estate, leasing, contracts, or a legal environment is helpful but not required.

We follow an office policy with an expectation of five days per week working onsite. Being together in person helps us collaborate, stay connected, and build a strong team culture. At POP MART, we foster a high-trust environment and trust our employees to make decisions that support both the team and the business.

What you will achieve

• Maintain and update daily leasing pipeline spreadsheets, contract trackers, and status reports for active store deals and agreements.
• Prepare finalized lease and contract execution packages and coordinate signature routing to internal executives, landlords, and other stakeholders.
• Manage electronic signature processes through DocuSign or similar platforms, ensuring documents are completed and properly tracked.
• Organize, maintain, and archive executed leases, amendments, legal notices, and related documentation within electronic filing systems.
• Distribute finalized contracts and lease documentation to appropriate internal partners, including Finance, Accounting, Retail Operations, Real Estate, and other cross-functional teams.
• Support document review processes by formatting documents, proofreading information, and assisting with redlines and document comparisons.
• Track outstanding documents, signatures, approvals, and deadlines and proactively follow up with stakeholders to keep transactions moving.
• Maintain accurate and up-to-date records to ensure the team has clear visibility into the status of active agreements.
• Coordinate meetings, organize materials, and provide general administrative support to the Real Estate and leasing teams.
• Partner with internal teams to support POP MART’s continued retail expansion across North America.

What you will need

• 2+ years of experience in an administrative, office, legal assistant, real estate, leasing, or similar support role.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple documents, deadlines, and priorities simultaneously in a fast-paced environment.
• Proficiency with Microsoft Office, particularly Word and Excel.
• Experience working with PDFs and electronic document management.
• Familiarity with DocuSign, contract routing, redlines, or document comparison tools is preferred.
• Strong written and verbal communication skills.
• Ability to work effectively with multiple stakeholders and follow up proactively to keep projects moving.
• Experience within commercial real estate, retail leasing, property management, or a legal environment is a plus but not required.

What We Offer

• Market-competitive packages: 401k, health insurance, PTO, paid sick leave, and family leave.
• Growth opportunities: on-the-job training, leadership development, and stretch assignments to advance your career.
• Career development: opportunities to take on larger responsibilities as POP MART's North America business scales rapidly.

*The job posting highlights the most critical responsibilities and requirements of the job. It's not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.

Physical Requirements

• Must be able to remain in a stationary position (e.g., seated or at a desk) for extended periods while operating a computer or other office equipment.
• Must be able to occasionally lift or move items weighing up to 25 pounds.

Pay Range Details

The base salary range for this position is $70,000 - $80,000 annually. This range is provided in accordance with applicable state and local pay transparency laws and may vary based on geographic location. Individual compensation will be determined based on factors including job-related knowledge, skills, experience, and qualifications. This position may also be eligible to participate in the Company's incentive compensation program.

Background Checks

For applicants located in Los Angeles or San Francisco: In accordance with applicable local Fair Chance laws, POP MART conducts criminal background checks only after a conditional offer of employment has been made. Qualified applicants with criminal histories will be considered in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance (Los Angeles Municipal Code § 189.04) and the San Francisco Fair Chance Ordinance, as applicable.

Equal Employment Opportunity

POP MART is committed to fostering a safe, inclusive, and respectful workplace where everyone is treated with dignity and respect. We are an Equal Opportunity Employer and provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, age, marital status, disability, medical condition, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions at POP MART are based on business needs, job requirements, and individual qualifications.

Reasonable Accommodation

Applicants who require a reasonable accommodation during the application or hiring process may request assistance by emailing [e-mail].

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The qualifications, skills, abilities, and physical demands described in this job posting are representative of those required to perform the essential functions of the position. Reasonable accommodation may be provided to qualified individuals with disabilities to enable them to perform the essential functions of the job.

*POP MART is committed to equal pay initiatives and will not ask candidates for their current or past salary.

*As an Equal Opportunity Employer, POP MART does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, imarital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state or local law.