Legal Department- Secretary

Fred Loya Insurance Agency; Phoenix (AZ); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Supplemental policies

Retirement plans

Job summary

Dieterich & Kelly Legal Group seeks a motivated Legal Secretary to support our in-house counsel in the Phoenix area. The role focuses on organization, schedule management, and proactive legal document preparation.

Ideal candidates have civil litigation knowledge, strong computer skills, and the ability to work with clients and court staff. Bilingual English/Spanish is a plus in this fast-paced environment.

Qualifications

• Energetic, organized, and able to work independently.
• Professional appearance and pleasant personality.
• Be able to provide references and pass a background check.
• High school diploma or GED required.
• At least 2 years of experience as a Legal Secretary.
• Proficient with the State E-filing system.
• Understanding of civil litigation process and rules.
• Strong computer literacy.
• Bilingual English/Spanish a plus.

Responsibilities

• Organize and maintain case files and request documents.
• Manage the legal calendar, meet deadlines, and input data into the file system.
• Draft legal documents, letters, pleadings, motions, and court filings.
• Interface with clients, claims adjusters, court clerks, and reporters.
• Review and distribute mail and emails as needed.
• Support in opening/closing files and trial preparation.

Skills

Energetic

Organized

Independent

Professional appearance

Pleasant personality

References & background check

State E-filing system

Civil litigation knowledge

Computer literacy

Bilingual English/Spanish

Education

High school diploma or GED

Tools

State E-filing system

Job description

Required Skills

• Energetic, organized, and able to work independently.
• Professional appearance and pleasant personality.
• Ability to provide previous employment references and pass a background check upon a conditional offer of employment.

Qualifications

• High school diploma or GED.
• Minimum of 2 years of experience as a Legal Secretary.
• Must be proficient with the State E-filing system.
• Proficiency in all aspects of the civil litigation process and rules.
• Computer literacy is essential.
• Bilingual communication skills in English and Spanish are a plus.

Benefits

Benefits: As a team member with our In-House Staff Counsel, we provide comprehensive benefits packages, including health insurance, dental, vision coverage, supplemental policies and retirement plans.

Company Overview

Fred Loya Insurance is a family-owned auto insurance company founded in 1974 by Fred Loya in El Paso, Texas. Over the years, the company has grown significantly and now operates over 700 agencies across several states, including Arizona, California, Colorado, Georgia, Illinois, Indiana, Nevada, New Mexico, Alabama, Ohio, and Texas.

• Be part of a fast-growing company committed to service and excellence.
• Work in a supportive and dynamic environment with opportunities for growth and development.

Position Overview

We seek a motivated and organized Legal Secretary to join our team for in-house Counsel at Dieterich & Kelly Legal Group. This role involves providing high-quality administrative and legal support to our in-house counsel, ensuring the protection of our policyholders and the company's legal interests.

Key Responsibilities

• Organize and maintain case files, request necessary documents, and keep cases well-organized.
• Manage and review the legal calendar, meet deadlines, document actions, and input information into the file database.
• Draft legal documents and standard letters and assist with drafting pleadings, drafting responses to discovery, drafting motions and orders to file with the court, scheduling depositions, mediations, hearings, and electronic filings.
• Interface with clients, claims adjusters, court clerks, and court reporters.
• Review, document, and distribute mail and e-mails as necessary.
• Required knowledge of the litigation process including opening new files, close files, drafting/filing pleadings, maintaining and scheduling appointments, and assisting in trial preparation.
• Perform other duties as assigned by management.