Legal Coordinator

POLARITY; St. Louis (MO); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated Legal Coordinator to support its dynamic legal team. This full-time role involves a variety of tasks, including managing legal documents, coordinating processes, and ensuring compliance within the entertainment and publishing sectors. The ideal candidate will bring strong communication skills and a proactive approach to problem-solving, enhancing the workflow of the legal department. If you are passionate about the entertainment industry and have a solid background in legal operations, this is a fantastic opportunity to contribute to meaningful projects and collaborate with diverse teams.

Qualifications

• 5 years of experience in contract and intellectual property rights management.
• 3 years in legal operations or business affairs, preferably in entertainment.

Responsibilities

• Provide administrative support to the legal team, including scheduling and document organization.
• Assist with drafting contracts and legal correspondence.

Skills

Verbal Communication

Written Communication

Interpersonal Skills

Contract Management

Intellectual Property Rights Management

Education

4-year degree

Legal Assistant experience

Tools

Asana

Rightsline

Salesforce

Airtable

Contract Management Software

Project Management Software

Job description

Polarity is a diversified global media company with a mission to bring authentic content to a diverse global audience. With broad operations in animation, live action, publishing, and general media, Polarity has established itself as an impactful force in the entertainment industry. We are looking for a full-time Legal Coordinator to play a fundamental support role in the operations of the Legal Department through problem solving, project management, risk reduction, and process execution. The ideal candidate will be a hard-working, reliable individual able to undertake a variety of legal administrative tasks in entertainment and publishing. This position reports to the Chief Legal Officer and works under the supervision of both the Chief Legal Officer and the Legal Operations Manager. Experience in publishing, operations, and entertainment is a plus.

Key Responsibilities:

1. Administrative support
   • Provide general administrative support to the legal team and Legal Operations Manager, including:
   1. Scheduling meetings and managing calendars;
   2. Organizing and facilitating legal documents for signature;
   3. Assist with drafting and reviewing contracts, legal correspondence, and legal reports;
   4. Act as a point of contact for legal inquiries, ensuring timely and accurate responses;
   5. Facilitate communication between internal and external teams, including law firms and talent representatives, to improve workflow coordination.
2. Process Coordination
   • Support Legal Operations Manager to maintain legal department processes, including contract management, legal requests, legal document storage, and contract expiration tracking & deal compliance.
   • Assist with the organization and documentation of standard legal operating procedures.
   • Coordinate and support legal team with legal projects, track progress, timelines, and deliverables.
   • Collaborate with various internal departments (finance, HR, creative teams) to ensure legal projects meet organizational objectives.
   • Maintain legal platforms (i.e. rights management, project management, and document management systems).
   1. Assist with entering contracts into rights management system, arrange for signature, track execution.
   2. Maintain contract/deal entry to account for amendments, extensions, etc.
   3. Conduct and complete data entry projects, report generation, and maintenance of legal databases and systems.
3. Compliance & Legal Tracking
   • Assist in ensuring legal compliance by maintaining records, contracts, and other legal documentation.
   • Help maintain compliance with entertainment guilds, unions, publishing, and entertainment rights organizations.
   • Assist with the tracking and collection of chain of title and conditions precedent documentation to ensure rights are properly secured before production, publication, or distribution.
   • Track legal department KPIs and assist with generating reports and analytics.

Minimum Requirements:

1. Five years of contract and intellectual property rights management experience.
2. Three years legal operations or business affairs role, preferably in entertainment, media, or publishing.
3. 4-year degree and/or Legal Assistant experience.
4. Excellent verbal, written communication, and interpersonal skills.
5. Experience in Asana, Rightsline, Salesforce, Airtable, contract, and project management software a plus.
6. Ability to effectively present information in one-on-one and group situations to key stakeholders, executives, external partners, and other employees of the organization.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Legal
• Industries
• Entertainment Providers