Legal Coordinator

Financial Statement Services, Inc

Santa Ana (CA)

Hybrid

USD 41,000 - 55,000

Full time

3 days ago

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Benefits offered by this job

Employee Ownership through ESOP

Hybrid work schedule

Care for employees

Job summary

Financial Statement Services, Inc. in Santa Ana, CA seeks a Legal Coordinator to support our Senior Contract Compliance Manager.

You will conduct legal research, draft and review documents, manage contracts, and assist with audits while maintaining strict confidentiality. The role offers a hybrid schedule (onsite training for 90 days, then 1–2 remote days per week) and requires strong organization, attention to detail, and clear written and verbal communication with employees, clients, and

Qualifications

Bachelor’s degree (Business, Legal Studies, or related field preferred).
1–3 years in legal, corporate, or legal administrative role.
Notary certification preferred.
Proficient in legal terminology and document drafting.

Responsibilities

Review contract management system for compliance dates and accuracy.
Distribute key terms to internal departments to ensure compliance.
Prepare and distribute NDAs, amendments, addendums, and legal docs.
Redline documents and summarize legal research as needed.
Coordinate signatures using Docusign and maintain files.

Skills

Legal terminology

Attention to detail

Organizational skills

Time management

Written and verbal communication

Discretion with confidential info

Education

Bachelor’s degree (Business, Legal Studies, or related field)

Associate’s degree in paralegal studies

Tools

Microsoft Office

Docusign

Job description

Join Team FSSI and Become an Employee-Owner!

Who We Are:

FSSI has been a trusted leader in document outsourcing and communication solutions for over 45 years. We provide tailored print and mail solutions for a wide range of Fortune 500 companies in the financial, banking, insurance and billing industries across the U.S.

We are currently looking for a Legal Coordinator to join our team in Santa Ana, CA. The Legal Coordinator provides legal, administrative, and organizational support to FSSI's Senior Contract Compliance Manager. This role assists with legal research, drafting and reviewing legal documents, contract management, compliance tracking, and other special legal projects, as necessary. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced corporate environment. This role requires a willingness to work in a collaborative team environment and maintain confidentiality with the information that is provided.

Schedule: Monday - Friday, 8:00 am - 5:00 pm. Hybrid schedule available, working from home 1-2 days a week, after an initial 90-day onsite training period.

Your Essential Duties:

Review and monitor contract management system, tracking key compliance requirements, important dates (renewals, expirations, etc.) for accuracy
Distribute key contract terms to appropriate internal departments to ensure compliance is being met
Assist in preparing and distributing legal documents including NDAs, amendments, assignments, addendums, exhibits, schedules, and other legal correspondence
Compare multiple legal documents using Microsoft products to identify discrepancies
Assist with redlining legal documentation, as necessary or as requested
Provide recommendations to Contract Compliance Manager based on legal research or legal knowledge
Communicate professionally with employees, clients and vendors, as needed, in writing and verbally
Coordinate signatures using Docusign and maintain executed agreement files
Conduct legal research as directed
Document and summarize any legal research as it is completed
Assist with document collection for audits or legal matters
Maintain templates used for contracts or other legal purposes, such as amendments, addendums
Interact with Business Development team
Manage special projects, as assigned
Assist in preparing or drafting reports or other legal documentation
Attend webinars or seminars on legal compliance topics related to the company’s industry
Transcribe meeting notes after attending meetings with internal teams and with clients and vendors
Maintain confidentiality of sensitive legal information
Other duties as assigned

What You Bring:

Bachelor’s degree (Business, Legal Studies, or related field preferred) or an Associate’s degree in paralegal studies preferred
Minimum of 1–3 years of experience in a legal, corporate, or other legal administrative role
Notary certification preferred
Strong attention to detail and accuracy
Strong understanding of legal terminology
Strong organizational and time-management skills
Strong legal research, writing, and analytical skills
Ability to identify key terms or terms that may appear to be unique within contracts
Proficiency in Microsoft Office (Word, Excel, Outlook, Co-pilot)
Ability to handle confidential information with discretion
Ability to prioritize and manage multiple projects
Willingness to work in a collaborative team environment and independently

Why Join Us?

Employee Ownership through our Employee Stock Ownership Plan (ESOP): When you join our team, you’re not just an employee—you become an employee-owner, sharing in the success of our company and shaping its future.

Culture of CARE for our Employees: We go beyond traditional health and wellness programs, offering in person and virtual Care Partners whose only mission is the health and happiness of our employees and their families.
Industry Leadership: FSSI is a technology-driven leader in document services, focused on providing best-in-class services and dedicated to utilizing industry-leading software and equipment.

Benefits include: