Legal Contracts Administrator

PANTHERx Rare, LLC.; Pittsburgh (Allegheny County); Hybrid; USD 70.000 - 100.000; Vollzeit

Benefits dieser Stelle

Medical

Dental

Vision

HSA/FSA

401K match

Life insurance

Disability coverage

Employee Assistance Program

Paid time off

Paid holidays

Zusammenfassung

PANTHERx Rare Pharmacy in Pittsburgh, PA is seeking a Legal Contracts Administrator to manage the contracting process from intake to execution, collaborating with Legal, Finance, Compliance, HR, and other stakeholders. The role emphasizes governance of the contract repository, template maintenance, onboarding, and training, with hybrid work options and a comprehensive benefits package.

Responsibilities include evaluating submissions, ensuring compliance with templates, and driving timely reviews

Qualifikationen

• Bachelor’s degree in legal studies, business administration, or related field.
• Minimum of five (5) years of contract management or legal operations.
• Experience administering contract management systems and workflows.
• Excellent organizational skills with keen attention to detail.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong interpersonal and communication skills.
• Ability to work independently as well as collaboratively within a team environment.

Aufgaben

• Independently evaluates contract submissions to assess completeness and risks.
• Determines routing and reviewer involvement per policies and authority.
• Maintains oversight of contract requests through review lifecycle.
• Oversees contract execution procedures and ensures proper documentation.
• Reviews NDAs, vendor agreements, and other documents for compliance.
• Assists in preparing contract notices, amendments, and related notices.
• Owns contract repository governance and filing conventions.
• Develops and enhances contract forms, templates, workflows, and guides.
• Serves as a subject matter resource for Contract Review Portal users.
• Provides project coordination for Legal Department initiatives.

Kenntnisse

Organizational skills

Attention to detail

Communication skills

Task prioritization

Team collaboration

Independent work

Ausbildung

Bachelor’s degree in legal studies or related field

Tools

Microsoft Office

Docusign

Power Automate

Power Apps

Contract lifecycle management

Jobbeschreibung

At PANTHERx Rare Pharmacy, every role contributes to improving the lives of people living with rare conditions. We’re looking for talented, compassionate professionals who want to make a difference. Explore opportunities where your work has purpose, impact, and room to grow.

Flexible work arrangements, competitive benefits, and a mission-driven culture make PANTHERx a place where careers thrive and meaningful work happens every day.

7,000 Diseases - 500 Treatments - 1 Rare Pharmacy

PANTHERx is the nation’s largest rare disease pharmacy, and we put the patient experience at the top of everything that we do.

If you are looking for a career in the healthcare field that embraces authentic dedication to patient care, you don’t need to look beyond PANTHERx. In every line of service, in every position and area of expertise, PANTHERx associates are driven to provide the highest quality outcomes for our patients.

We are seeking team members who:

Are inspired and compassionate problem solvers;

Produce high quality work;

Thrive in the excitement of the ever-challenging environment of modern medicine; and

Are committed to achieving superior health outcomes for people living with rare and devastating diseases.

At PANTHERx, we know our employees are the driving force in what we do. We cultivate talent and encourage growth within PANTHERx so that our associates can continue to explore their interests and expand their careers. Guided by our mission to provide uncompromising quality every day, we continue our strategic growth to further reach those affected by rare diseases.

Join the PANTHERx team, and define your own RxARE future in healthcare!

Legal Contracts Administrator

Location:

Pittsburgh, PA (Hybrid)

Classification:

Non-Exempt

Status:

Full-Time

Purpose

The Legal Contracts Administrator supports the Legal Department by administering the company’s contracting process from intake to execution through the Contract Review Portal. This individual serves as a central point of coordination among Legal, business owners, Finance, Information Security, Compliance, Human Resources, and other stakeholders to promote complete submissions, timely reviews, accurate status reporting, and properly executed agreements. The Legal Contracts Administrator also develops and maintains process documentation and identifies opportunities to improve the efficiency, consistency, and user experience of the contracting workflow.

Responsibilities

• Independently evaluates contract submissions received through the Contract Review Portal to assess completeness, identify documentation requirements, recognize potential contractual or operational risks, and determine appropriate next steps. Exercises judgment in resolving routine deficiencies and collaborates with business owners and legal reviewers to address complex issues and facilitate timely review.
• Evaluates contract requests based on business priorities, complexity, risk, urgency, and applicable review requirements. Determines appropriate routing and reviewer involvement in accordance with established policies and delegated authority.
• Maintains oversight of contract requests throughout the review and approval lifecycle. Evaluates workflow progress, identifies bottlenecks and potential delays, assesses competing priorities, and develops recommendations to support timely resolution
• Oversees contract execution procedures to ensure appropriate documentation, approval sequencing, signature authority, and execution methods. Evaluates exceptions or process discrepancies, coordinates resolution with appropriate stakeholders, and recommends corrective actions to maintain compliance with internal controls and approval requirements.
• Reviews non-disclosure agreements, vendor agreements, and other designated contractual documents for compliance with approved templates, company policies, and established contracting standards
• Assists in preparing and revising contract notices, amendments, and related legal documents under the supervision and direction of a licensed attorney.
• Owns the administration and governance of the contract repository, including the organization, classification, retention, retrieval, and secure maintenance of executed agreements and related records. Establishes and maintains repository standards, filing conventions, documentation protocols, and records management procedures consistent with applicable retention requirements and company policies.
• Develops, evaluates, maintains, and enhances contract forms, templates, workflows, procedures, user guides, FAQs, training materials, and other contracting resources. Identifies opportunities to standardize practices, strengthen internal controls, reduce processing efficiencies, and improve the quality and consistency of contract administration.
• Serves as a subject matter resource for Contract Review Portal users and internal stakeholders. Designs and delivers onboarding and training, interprets established contracting procedures, advises users on workflow requirements, and develops guidance to promote consistent application of contracting policies and effective use of contract management systems.
• Provides project coordination for Legal Department initiatives, contributes to departmental process improvement efforts, and performs other duties as assigned.

Required Qualifications

• Bachelor’s degree in legal studies, business administration, or related field.
• Minimum of five (5) years of experience in contract management or legal operations.
• Experience administering contract management systems and workflows.
• Proficiency with Microsoft Office Suite and electronic signature platform(s) (e.g., Docusign).
• Excellent organizational skills with keen attention to detail.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Strong interpersonal and communication skills with the ability to engage with employees at all levels of the organization and with external parties.
• Ability to work independently as well as collaboratively within a team environment.

Preferred Qualifications

• Paralegal certificate or Bachelors degree in legal studies, business administration or related field.
• Experience within specialty pharmacy or healthcare settings.
• Experience supporting an in-house legal department or working in a law firm setting.
• Proficiency with Microsoft Power Automate and Power Apps.
• Experience with a contract lifecycle management system.
• Familiarity with contractual terms and signature authority requirements.

Active notary commission or ability to obtain one within a reasonable period following hire.

This job works in a professional home or office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, see, talk, or hear. The employee frequently is required to stand; walk; use hands and fingers to handle or feel; and reach with hands and arms. Visual acuity is necessary for tasks such as reading or working with various forms of data for extended periods. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Hybrid, remote and flexible on-site work schedules are available, based on the position. PANTHERx Rare Pharmacy also affords an excellent benefit package, including but not limited to medical, dental, vision, health savings and flexible spending accounts, 401K with employer matching, employer-paid life insurance and short/long term disability coverage, and an Employee Assistance Program! Generous paid time off is also available to all full-time employees, as well as limited paid time off for part-time employees. Of course we offer paid holidays too!

PANTHERx Rare Pharmacy is an equal opportunity employer, and does not discriminate in recruiting, hiring, promotions or any term or condition of employment based on race, age, religion, gender, ethnicity, sexual orientation, gender identity, disability, protected veteran's status, or any other characteristic protected by federal, state or local laws.

PANTHERx is an Equal Opportunity Employer, and does not discriminate in recruiting, hiring, promotions, or any term or condition of employment based on race, age, religion, gender, ethnicity, sexual orientation, gender identity, disability, protected veteran’s status, or any other characteristic protected by federal, state, or local laws.