Legal Conflicts Specialist

Winston Staffing; New York (NY); On-site; USD 85,000 - 115,000; Full time

Job summary

Winston Staffing seeks a Conflicts Specialist (Laterals) in New York to prepare conflict check reports and support new business intake. The role requires law firm conflicts experience and strong research skills, including online background checks and ethical walls consideration.

You will work with attorneys and staff to gather data, update internal records, and maintain confidentiality. Proficiency with Intapp Open and other firm systems is a plus, along with a willingness to learn and handle

Qualifications

• Bachelor's degree and at least 3 years in a law firm conflicts.
• Experience with conflicts checks, new business intake and ethical walls is preferred.
• Familiarity with Intapp Open, 3E and Avention is a plus.

Responsibilities

• Review incoming firm-wide partner, attorney and paralegal conflict check submission forms.
• Prepare conflict check reports using Intapp, in-house systems and online research tools.
• Communicate with attorneys and staff to obtain needed information and provide data in a useful, accurate way.
• Update the Firm’s internal records and retrieve engagement letters, waivers and client information as needed.
• Assist the Conflicts team with day-to-day operations, including new business intake and client background checks.
• Adhere to information security policies and protect firm assets; report security risks.

Skills

Boolean search logic

Attention to detail

Written & verbal comms

Discretion & confidentiality

Interpersonal skills

Adaptability

Education

Bachelor's Degree

3+ years conflicts experience in a law firm

Tools

Intapp Open

D&B Hoover’s / Avention

In-house research tools & 3E

Job description

The Conflicts Specialist (Laterals) will prepare conflict check reports, assist in updating internal records associated with new hire conflicts, and assist with new business intake.

MUST have law firm Conflicts experience

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following.

Other duties may be assigned.

• Review incoming firm wide partner, attorney and paralegal conflict check submission forms.
• Prepare conflict check reports using Intapp, in-house systems and online research tools accurately and efficiently. Supplement the conflicts reports with online research and independent analysis.
• Communicate effectively with attorneys and staff, asking the right questions to obtain needed information; promptly and thoroughly gather the data available; provide that data to the attorneys in a useful, accurate way.
• Work with the rest of the Conflicts team to update the Firm’s internal records and retrieve engagement letters, waivers and client information when needed by firm lawyers.
• Assist the Conflicts team with the other day-to-day operations of the group, including new business intake, the establishment of ethical walls and client background checks.
• In addition, responsibilities related to maintaining firm and client information are to be adhered to by all employees. This includes complying with the firm’s information security policies, protecting firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management.

QUALIFICATIONS

• Mustdemonstrate a high degree of trustworthiness commensurate with handling confidential and sensitive material.
• Proficient in Boolean search logic and basic internet researching skills.
• Strict attention to detail a must.
• Must be responsible for completing tasks and following through with the resolution of issues; including the ability to meet deadlines and work in a fast-paced environment.
• Excellent oral and written communication skills.
• Excellent interpersonal skills with demonstrated ability to work effectively with all levels of staff and lawyers with tact and diplomacy.
• Willingness to learn new skills outside of the conflicts role, such as those pertaining to anti‑money laundering reviews, know‑your‑customer checks and client onboarding.
• Flexibility to work additional hours as necessary, rotating weekend and holiday remote coverage with other Conflicts Specialists.

EDUCATION and/or EXPERIENCE

• Bachelor's Degree and 3+ years of conflict of interest experience in a medium to large law firm.
• Understanding of public and private corporate structures and families (domestic and foreign).
• Familiarity with Intapp Open, 3E and D&B Hoover’s company research database (Avention) is a plus.