Legal & Compliance Coordinator

Marsh; Phoenix (AZ); Hybrid; USD 48,000 - 72,000; Full time

Job summary

Mercer, a Marsh business, seeks a Legal & Compliance Coordinator to support the GHSC function. The role blends cross-functional collaboration with ongoing document governance and NDA administration, anchored in a hybrid work model with in-office presence required at least three days per week.

You will manage subcontractor legal administration, drafts and tracks NDAs, and leverages MS Office and Smartsheet to maintain accurate records, audit readiness, and timely communications with stakeholders.

Qualifications

• HS diploma or equivalent is required.
• 3-5 years of experience in a legal administrator or coordinator role.
• Strong written and verbal communication skills.
• High-fidelity document management experience.
• Experience handling sensitive, highly confidential information with discretion and risk awareness.
• Proven deadline control and attention to detail.
• Working knowledge of the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Serve as the primary coordinator for subcontractor legal administration including onboarding, engagement changes, renewals, and offboarding.
• Prepare, issue, track, and maintain NDAs and related confidentiality documentation; follow up for timely execution.
• Thrive in an environment embracing AI and technology-enabled tools.
• Manage document version control for legal and compliance files with labeling, access control, and retention.
• Draft, assemble, and process standard legal forms and templates in line with internal requirements.
• Monitor and manage the team mailbox, triage requests, and ensure timely responses.
• Support compliance audit review activities, validate document completeness, and coordinate audits.
• Track compliance obligations and key dates; maintain a centralized deadline calendar.
• Maintain logs and status reporting to support leadership visibility and governance.
• Partner with Legal, Compliance and business stakeholders to ensure consistent processes and policy adherence.
• Leverage Microsoft Office and Smartsheet to create reports, trackers, and presentations.

Skills

Communication skills

Document management

Deadline management

Discretion and risk awareness

Education

HS diploma or equivalent

Bachelor's degree

Tools

Microsoft Office Suite

Smartsheet

Job description

We are seeking a talented individual to join our Government Human Services Consulting (GHSC) - Legal & Compliance team at Mercer, a Marsh business. This role can be based in Phoenix, Louisville, or Nashville and offers a hybrid work arrangement, requiring a minimum of three days per week in the office.

As a Legal & Compliance Coordinator, you will support the Legal and Compliance function within GHSC to ensure work is accurate, traceable, and completed on time. The role is part of a cross-functional support team that partners closely with all business sectors and operational stakeholders.

We will count on you to:

• Serve as the primary coordinator for subcontractor legal administration, supporting onboarding, engagement changes, renewals, and offboarding activities
• Prepare, issue, track, and maintain Non-Disclosure Agreements (NDAs) and related confidentiality documentation; follow up with internal stakeholders and external parties to obtain timely execution
• Thrive and be motivated by an environment that embraces AI and technology-enabled tools
• Manage document version control for legal and compliance files, ensuring accurate labeling, controlled access, and retention of final, approved versions in designated repositories
• Draft, assemble, and process standard legal forms and templates (e.g., acknowledgements, attestations, compliance-related forms) in alignment with internal requirements
• Monitor and manage the team mailbox, triaging requests, routing items to appropriate contacts, and ensuring responses meet service-level expectations
• Support compliance audit review activities, validate document completeness, and coordinate audit completeness
• Track compliance obligations and key dates, maintain a centralized deadline calendar, and proactively escalate upcoming or at-risk deadlines
• Maintain accurate logs and status reporting (e.g., NDA status, subcontractor documentation, audit requests, and deadlines) to support leadership visibility and governance
• Partner with Legal, Compliance and business stakeholders to ensure consistent processes, adherence to policy and continuous improvement in coordination workflows
• Leverage Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) to create correspondence, trackers, reports, and presentations; use Smartsheet to manage workflows, task assignments, and deadline tracking

What you need to have:

• HS diploma or equivalent
• 3-5 years of experience in a legal administrator or coordinator role
• Strong written and verbal communication skills
• High-fidelity document management experience
• Experience handling sensitive, highly confidential information with utmost discretion and risk awareness
• Proven deadline control and attention to detail
• Working knowledge of the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

What makes you stand out?

• Bachelor’s degree
• Audit-ready mindset

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have an impact on colleagues, clients, and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-­being.

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow us on LinkedIn and X.

Marsh is committed to providing an inclusive work environment. We aim to attract and retain the best, most qualified people and value colleagues of all backgrounds, without regard to age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you require an accommodation during the application or interview process, please let us know by contacting [e-mail]

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.