Legal & Business Affairs Admin Pro

Mattel, Inc.and Subsidiaries; El Segundo (CA); On-site; USD 39,000 - 50,000; Full time

Benefits offered by this job

Competitive pay and benefits

Job summary

Mattel HQ, Inc. in El Segundo, CA, is seeking an Administrative Assistant to support the Entertainment & Media group within the Legal & Business Affairs (LBA) team.

This role provides day-to-day administrative support to the LBA Entertainment & Media team, supporting Mattel Studios, Mattel Digital Studios, Experiences, Rights Management, and Music. It requires detail-orientation, proactive work style, and the ability to thrive in a fast-paced environment.

Qualifications

• 5+ years' administrative assistant experience supporting directors/managers or attorneys
• Detail-oriented with strong planning, organization, and communication skills
• Technology savvy with Microsoft Office (Outlook, Word, Excel, PowerPoint) and ability to learn new software
• Proactive/self-starter able to work in a team or independently
• Ability to manage changing priorities and handle confidential information

Responsibilities

• Schedule and coordinate calls and meetings; provide phone coverage as needed
• Manage executives' calendars and prioritise based on business needs
• Create PowerPoint decks, Excel spreadsheets, redlines, and charts/materials
• Assist with correspondence, deliverables tracking, and task management
• Assist with scanning, copying, distribution, and mailing/shipping of documents
• Order supplies for the team
• Assist with new hire onboarding as needed
• Improve existing administrative practices
• Assist with document/record management and billing in law department systems
• Update electronic and physical files regularly
• Support budgeting, forecasts, accruals, and e-billing with law firms
• Process invoices and create purchase orders
• Register attorneys for CLE webcasts and track CLE requirements
• Collaborate with assistants and staff across departments
• Provide backup support to other groups within the Law Department

Skills

Organizational skills

Communication

Proactive / self-starter

Attention to detail

Time management

Tools

Microsoft Office

Job description

Mattel HQ, Inc. in El Segundo, CA, is seeking an Administrative Assistant to support the Entertainment & Media group within the Legal & Business Affairs (LBA) team.

This role provides day-to-day administrative support to the LBA Entertainment & Media team, supporting Mattel Studios, Mattel Digital Studios, Experiences, Rights Management, and Music. It requires detail-orientation, proactive work style, and the ability to thrive in a fast-paced environment.