Legal Billing Specialist

Wright Family Law Group; United States; Remote; USD 60,000 - 80,000; Part time

Job summary

A leading law firm is seeking a Legal Billing Specialist to join their fully remote team. Responsibilities include preparing invoices, monitoring client balances, and generating financial reports. Candidates should possess a Bachelor's degree in Accounting or Finance and have at least two years of experience in legal billing or law office accounting. The role offers competitive pay and a chance to work in a collaborative and supportive environment.

Benefits

Paid Time Off after probation period

Fully remote role

Qualifications

• Bachelor's degree in Accounting, Finance, or related field required.
• 2+ years of experience in legal billing or US-based law office accounting.
• Strong knowledge of legal billing procedures and accounting principles.

Responsibilities

• Prepare weekly invoices for legal services using Clio.
• Monitor outstanding client balances and communicate updates.
• Generate weekly and monthly billing reports.

Skills

Legal billing

Accounts receivable

Organizational skills

Communication

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Clio

Job description

We are seeking a Legal Billing Specialist to join our team. The ideal candidate has a strong background in legal billing and accounts receivable, preferably within a law firm environment. You will not be performing three-way reconciliations yourself, but you must be familiar with the process and coordinate with the bookkeeper to ensure timely completion. You must be highly organized, detail-oriented, and proactive in managing the billing cycle and collections process. What We Offer • Fully remote role • A collaborative and supportive team environment. • Competitive hourly rate: $7 USD/hour • Paid Time Off after a 3-month probationary period. Responsibilities: Legal Billing Invoicing • Prepare accurate, weekly invoices for legal services using Clio. • Issue weekly trust account replenishment requests to clients. • Ensure compliance with client billing guidelines and internal policies. Accounts Receivable Oversight • Monitor all outstanding client balances. • Communicate weekly status updates to the Office Manager and notify all attorneys responsible for the respective cases of the client's billing status weekly. Client Retainer Maintenance • Ensure clients maintain their required evergreen retainer. • Contact clients weekly via email, text, and phone to request replenishment ahead of the next billing cycle. Three-Way Reconciliation Coordination • Understand three-way reconciliation processes. • Coordinate with the bookkeeper to ensure reconciliations are completed on schedule and discrepancies are resolved promptly. Payment Tracking • Accurately apply client payments and maintain proper records in Clio. Reporting • Generate weekly and monthly reports, including aging reports and cash flow summaries. • Report weekly to the Office Manager with the status of all accounts receivable. Documentation Collaboration • Document billing, accounting, and collection activities clearly in Clio. • Follow directives from the Office Manager promptly and collaborate with other internal staff as needed. Qualifications: • Bachelor's degree in Accounting, Finance, or a related field. • At least 2 years of experience in legal billing, accounts receivable, or US-based law office accounting. • Strong knowledge of general accounting principles and legal billing procedures. • Familiarity with Clio (or similar legal billing software) strongly preferred. • Excellent written and verbal English communication skills. • Ability to manage priorities and work independently in a remote setting. Compensation: $7 hourly

• Legal Billing Invoicing • Prepare accurate, weekly invoices for legal services using Clio. • Issue weekly trust account replenishment requests to clients. • Ensure compliance with client billing guidelines and internal policies.Accounts Receivable Oversight • Monitor all outstanding client balances. • Communicate weekly status updates to the Office Manager and notify all attorneys responsible for the respective cases of the client's billing status weekly.Client Retainer Maintenance • Ensure clients maintain their required evergreen retainer. • Contact clients weekly via email, text, and phone to request replenishment ahead of the next billing cycle.Three-Way Reconciliation Coordination • Understand three-way reconciliation processes. • Coordinate with the bookkeeper to ensure reconciliations are completed on schedule and discrepancies are resolved promptly.Payment Tracking • Accurately apply client payments and maintain proper records in Clio.Reporting • Generate weekly and monthly reports, including aging reports and cash flow summaries. • Report weekly to the Office Manager with the status of all accounts receivable.Documentation Collaboration • Document billing, accounting, and collection activities clearly in Clio. • Follow directives from the Office Manager promptly and collaborate with other internal staff as needed.