Legal Billing Specialist

Foster Garvey PC; Seattle (WA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

In-person and virtual training

Collaboration across Foster Garvey off

Wellness program

Job summary

Foster Garvey PC in Seattle is seeking a full-time Legal Billing Specialist to join the Accounting team. This role supports pre-bills, invoices, and client billing compliance while serving as a liaison to attorneys and clients.

The ideal candidate has strong organizational and communication skills, is self-motivated, and can handle confidential information. A hybrid schedule is available after 60 days in-office, with additional training and benefits across offices.

Qualifications

• Bachelor's or associate degree with emphasis in Accounting preferred.
• At least 3 years of experience in a professional services or legal setting preferred.
• At least 3 years of billing experience; legal billing experience preferred.
• Any satisfactory combination of experience and education will be considered.

Responsibilities

• Facilitate all aspects of client billing, including pre-bills, invoices, and posting.
• Interface with attorneys and clients to assist in billing questions and relations.
• Communicate with diverse clients, attorneys, and staff; follow instructions.
• Provide information in person, via email, and by phone with courtesy.
• Collaborate with Accounting to improve the billing cycle and processes.
• Coordinate and ensure compliance with client e-billing requirements and accruals.
• Perform other duties and projects as assigned.

Skills

Organizational skills

Team-oriented

Interpersonal communication

Time management

Confidentiality

Self-motivated

Education

Accounting degree

Tools

Aderant/Intapp

eBilling Hub

Microsoft Excel

Microsoft Word

Job description

Job Description:

Foster Garvey PC, one of the Pacific Northwest's leading law firms, is looking for a full-time Legal Billing Specialist to join our Accounting team.

The ideal candidate is committed to excellent customer service, both internally with our attorneys and administrative departments, as well as with Firm clients. We are looking for a team player with a keen eye for detail.

Preferred Locations: Candidates in the Seattle area are preferred; however, candidates in Portland, Spokane, Washington, DC, and New York are encouraged to apply.

Position Type: This is a full-time non-exempt position, Monday through Friday. Occasional overtime may be necessary to accommodate client needs.

Hybrid Work Arrangement: This position is eligible for a hybrid work arrangement after 60 days of working in the office.

Responsibilities:

• Facilitate all aspects of assigned client billing, including generating pre-bills, editing invoices, posting invoices, and ensuring invoices comply with client billing requirements and guidelines
• Serve as Attorney/Client liaison: Interface directly with attorneys and clients to assist in billing questions, issues, and client relations
• Communicate with and effectively follow instructions from a diverse group of clients, attorneys, and staff
• Provide information in person, via email, and by phone with courtesy and professionalism
• Be an engaged contributor to the Accounting team who proactively addresses opportunities for improvement to the billing cycle and collaborates with internal departments
• Provide administrative support in the coordination of and compliance with client e-billing requirements, such as accruals, budgets, etc.
• Other duties and projects as assigned

Skills:

• Strong organizational skills with excellent attention to detail
• Team-oriented attitude
• Excellent interpersonal skills, including an ability to communicate with a variety of audiences, both orally and in writing
• Self-motivated, proactive, and responsible
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Ability to maintain strict confidentiality regarding clients and other sensitive information
• Experience with Aderant, Intapp products, Nth Degree Paperless Proforma, and eBilling Hub helpful
• Proficiency in Microsoft Excel and Word

Education and Experience:

• Bachelor’s or associate degree with an emphasis in Accounting preferred
• At least 3 years of experience working in a professional services or legal setting preferred
• At least 3 years of experience with billing; legal billing experience preferred
• Any satisfactory combination of experience and education will be considered

Perks:

• In-person and virtual training opportunities
• Collaboration across all Foster Garvey offices
• Workplace Wellness Program and more!

Salary Range:

The pay range for this position is $60,000-$85,000 annually; however, actual pay may vary depending on the candidate’s education, training, experience, and other job-related factors permitted by law.

Other Compensation and Benefits:

• Medical, dental, and vision insurance
• 401(k) retirement plan, match, and profit-sharing
• Commuter allowance
• Paid time off plus paid holidays throughout the calendar year
• Disability and life insurance
• Parental leave
• Community service leave
• Annual discretionary bonus and more!
• The provision of benefits is contingent on an employee’s ability to meet the eligibility requirements for the various types of benefits as outlined in the benefit plan documents and Firm policies.

Pre-Employment Screening:

Any job offer will be contingent upon successful completion of a pre-employment background screening.

We look forward to hearing from you!

Foster Garvey PC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital status, military or veteran status, disability, sexual orientation, gender expression or identity, genetic information, or any other basis prohibited by federal, state, or local law.