Legal Billing Specialist

Greenberg Traurig, PA; New Jersey; Hybrid; USD 53,000 - 74,000; Full time

Benefits offered by this job

Discretionary bonus

Health insurance

HSA option

401K

Vacation

Job summary

Greenberg Traurig, PA in New Jersey is seeking a Legal Billing Specialist to manage full life cycle of invoice preparation, ensuring accuracy and compliance with client requirements. This role supports the Revenue Management Department in a fast-paced, deadline-driven environment.

You will edit prebills, generate client invoices in Aderant, submit e-bills via EHub, monitor rejections, and respond to inquiries.

Qualifications

• Bachelor's degree in Accounting or Finance; 3+ years' experience as a legal biller.
• Excellent interpersonal and communication skills; professional demeanor.
• Strong organizational skills and attention to detail; ability to manage multiple tasks and deadlines.
• Proactive in identifying billing issues and providing solutions.

Responsibilities

• Edits prebills via Prebill Viewer and Aderant per Billing Attorney requests.
• Generates high volume client invoices via Aderant.
• Ensures invoices comply with billing guidelines and have all required supporting documentation.
• Submits ebills via EHub with all supporting documentation.
• Monitors and addresses invoice rejections, reductions, and appeals.
• Responds to billing inquiries; assists with ad hoc reports as needed.
• Attends onsite trainings, overtime and travel as needed.

Skills

Communication

Analytical thinking

Attention to detail

Deadline driven

Prioritization

Teamwork

Proactive

Education

Bachelor's degree in Accounting or Finance

Tools

Aderant

Elite/3E

Prebill Viewer

E-billing Hub

Bill Blast

Excel

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting opportunity for a Legal Billing Specialist to join our Revenue Management Department. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within a dynamic and collaborative environment within the legal industry.

Join our Revenue Management Team as a Legal Billing Specialist in our New Jersey Office.

We are seeking a highly skilled and meticulous professional who thrives in a fast-paced, deadline-driven environment. As a Legal Billing Specialist, you will provide end-to-end invoice preparation while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact.

This role is based out of our New Jersey office and is designated as a hybrid position. Candidates located in New Jersey or the surrounding area are preferred. This position reports to the Billing Manager of Revenue Management. The candidate must be flexible to work overtime as needed.

Position Summary:

The Legal Billing Specialist will be responsible for the full life cycle of the invoice preparation process while ensuring that all invoices are accurate, compliant with client requirements, and submitted in a timely manner. This role demands strong analytical abilities, exceptional attention to detail, and excellent communication skills to liaise effectively with attorneys, clients, and administrative staff.

Key Responsibilities:

• Edits Prebills via Prebill Viewer and Aderant based on the request from the Billing Attorneys.
• Generates a high volume of complex client invoices via Aderant.
• Ensures that all invoices are compliant with the billing guidelines and that all required supporting documentation is compiled prior to submission.
• Submits ebills via EHub, including all supporting documentation.
• Monitors and immediately address any invoice rejections, reductions, and those needing appeals.
• Responds to billing inquiries.
• Undertakes special projects and ad hoc reports as needed and/or requested.
• Flexibility to attend onsite trainings, work overtime and conduct business travel as needed

Qualifications:

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Effectively prioritize workload and adapt to a fast-paced environment.
• Highly motivated self-starter who can work well under minimal supervision, as well as take a proactive approach in a team setting.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Strong analytical and problem-solving skills.
• Takes initiative and uses good judgment; excellent follow-up skills.
• Must be proactive in identifying billing issues and providing possible solutions.
• Must have the ability to work under pressure to meet strict deadlines.
• Ability to establish and maintain positive and effective working relationships within all levels of the firm.

Education & Prior Experience:

Bachelor's Degree or equivalent experience in Accounting or Finance. Minimum 3+ years of experience as a Legal Biller required.

Technology:

Aderant or Elite/3E preferred, Prebill Viewer, E-billing Hub, Bill Blast. Proficiency in Excel required. Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed. Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation.

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments. This position may also be sedentary and require the employee to sit for extended periods of time. Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.

Salary:

The expected pay range for this position is: $38.46 to 53.57 per hour. Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.

Benefits:

• Full time employees may be eligible for a discretionary bonus
• Health insurance with an optional HSA
• Short term disability
• Long term disability
• Dental insurance
• Vision care
• Life insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• 401K
• Vacation
• Sick time
• Employee assistance program
• Additional voluntary programs include: vo