Legal Billing Specialist

Atlantic Health System; Morristown (NJ); Presencial; USD 70 000 - 100 000; Tempo integral

Resumo da oferta

Atlantic Health System is seeking a Billing Auditor to review and validate legal invoices from all appointed law firms. The role focuses on ensuring accuracy, budget alignment, and compliance with billing guidelines and negotiated rates.

You will work with external firms and internal teams to drive cost efficiency. The position involves analyzing eligibility of entries by claim complexity and ensuring appropriate professional level is used.

Qualificações

• Experience auditing invoices and ensuring billing compliance with guidelines.
• Ability to identify cost savings and optimize processes in legal billing.
• Strong coordination with external law firms and internal stakeholders.

Responsabilidades

• Audit invoices from law firms across >$10M annual spend for accuracy and compliance.
• Validate rates and negotiated terms for attorneys and staff.
• Assess reasonableness of entries based on complexity and scope; pursue adjustments when needed.
• Ensure work is performed by appropriate professional level to optimize cost.
• Manage billing appeals and obtain necessary approvals from leadership.
• Collaborate with law firms to obtain documentation for audits.
• Review billing guidelines annually for efficiency and cost control.
• Support e-billing/audit platform implementations to streamline reviews.

Conhecimentos

Billing audits

Cost containment

Vendor coordination

Financial reporting

Ferramentas

Oracle

Origami

e-billing platforms

Descrição da oferta de emprego

• Audit legal invoices across all AHS-appointed law firms (>$10M annual spend) to ensure accuracy, compliance with billing guidelines, adherence to approved rates, and alignment with budget expectations.
• Validate rate structures for attorneys and staff with external firms and ensure ongoing compliance with negotiated terms.
• Assess billing entries for reasonableness based on claim complexity, litigation phase, and scope of work; proactively pursue reductions or adjustments where appropriate.
• Confirm that work is performed by the appropriate level of professional (partner, associate, paralegal) to optimize cost efficiency.
• Manage and respond to billing appeals from outside counsel; secure required approvals from Claims leadership or in-house counsel for any guideline exceptions.
• Partner directly with law firms to obtain supporting documentation necessary to complete invoice audits.
• Conduct annual review of AHS billing guidelines to identify opportunities for enhanced efficiency, cost containment, and process improvement.
• Evaluate and support implementation of third-party e-billing or audit platforms to streamline invoice review (e.g., identification of rate discrepancies, duplicate billing, budget overruns, and calculation errors).
• Generate and analyze reporting on firm utilization, guideline compliance, spend trends, and cost savings achieved through the billing audit process.

Invoice Processing & Financial Operations

• Receive, review, and validate invoices from law firms and third-party vendors for accuracy and completeness.
• Resolve discrepancies through direct coordination with vendors and internal stakeholders.
• Process payments in Oracle in accordance with established timelines and ensure proper cost center allocation.
• Identify workflow inefficiencies and recommend process improvements to enhance operational performance.
• Maintain strict confidentiality of financial and legal billing information.

Captive Insurance Reconciliation

• Obtain and review monthly financial reports from AHS Finance detailing payments on behalf of AHS Insurance Co., Ltd.
• Validate cost center allocations and correct any misclassified or improperly recorded transactions.
• Record legal expenses and claim payments within the Origami claims module to support accurate financial reconciliation, error detection, and fraud prevention.
• Complete monthly reconciliation activities by the 15th of each month in alignment with reporting deadlines.